Applying formatting to categories of text

You can use text styles to change the format of text for one cell in a table or to apply a unique format to an entire category of information, such as all task names for milestones. Text styles are identical to the formatting options for text that were described in the preceding section, but you can apply text styles to specific categories of text.

Follow these steps to use text styles to modify text:

1. Choose FormatOText Styles to open the Text Styles dialog box, shown in Figure 8-8.

Figure 8-8: The default in the Item to Change list box is All (that is, all the text in your project schedule).

2. Click the down arrow next to the Item to Change field to display the options. (This field is the only element that distinguishes the Text Styles dialog box from the Font dialog box that you saw earlier.)

3. Use the scroll bar to move down the list. You can format text for categories such as row and column titles, summary tasks, tasks on the critical path, and milestones. Click a category to select it.

4. Select the settings that you want for the text, including the font, font size, style, color, and script. When you're done, click OK to apply the formatting.

Using the Item to Change list box, you can format categories of text to add emphasis to certain key items, such as critical tasks and milestones, or to make your schedule more readable by enlarging text or choosing easy-to-read fonts. Figure 8-9 shows a schedule with text styles applied to critical and noncritical tasks.

Figure 8-9: Task names that appear in Small Caps indicate critical tasks; summary tasks are in boldface.

Good advice bears repeating: Don't go overboard with multiple fonts on a single schedule. You can make a project harder to read by using too many fancy fonts. Avoid using more than one or two fonts in your schedule, and vary the text by using bold or italic or by modifying the font size between categories, rather than using many different fonts. Also, try to set up company standards for formatting so that all your project schedules have a consistent, professional look.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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