Analyzing timescaled information

Project contains a wizard that helps you chart timescaled earned value data. You can use the Analyze Timescaled Data Wizard to automatically create a chart in Microsoft Excel of earned value information for the entire project. After you complete the wizard, the resulting chart looks similar to that shown in Figure 14-17.

Figure 14-17: A chart of earned values that was created in Excel by using the Analyze Timescaled Data Wizard in Project.

To use the Timescaled Data Wizard in Project, follow these steps:

1. Choose View O Gantt Chart.

Tip If you want to chart data for selected tasks, select them now.

2. Choose View O Toolbars O Analysis. Project displays the Analysis toolbar, as shown in Figure 14-18.

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Figure 14-18: The Analysis toolbar.

Note You may need to click the More Buttons button at the right end of the toolbar to *""""' see and click the Analyze Timescaled Data in Excel button.

3. Click the Analyze Timescaled Data in Excel button. Project opens the first of five Analyze Timescaled Data Wizard dialog boxes, as shown in Figure 14-19.

Figure 14-19: The first dialog box of the Analyze Timescaled Data Wizard.

4. Select either the Entire project or Currently selected tasks option button, and then click Next to open the Step 2 dialog box.

5. Select the appropriate earned value fields from the Available fields list box; click Add to move the fields to the Fields to export list box. Highlight the Work field in the Fields to export list box, and click the Remove button, as shown in Figure 14-20. Click Next.

Figure 14-20: Select fields to export to Excel.

6. Select the date range and time increments that you want to use. The default time increment is days, which I selected in Figure 14-21. Click Next to open Step 4.

7. Select the Yes, please option button to graph the data, as shown in Figure 14-22. Otherwise, select No, thanks. Click Next to open the wizard's final dialog box.

8. Click Export Data to export the Project data into Microsoft Excel, as shown in Figure 14-23.

Figure 14-21: Select the date range and time increments for which you want to export data.
Figure 14-22: Tell Project whether to graph the data.
Figure 14-23: Finish the process by exporting your data to Excel.

After you finish, the hourglass icon for the mouse pointer appears, indicating that you should wait while action takes place. Excel starts up, processes your data, and then displays a chart similar to the one that's shown in Figure 14-17 (located at the beginning of this section). Excel also creates a worksheet in the workbook, which you can view by clicking the Timescaled Data tab, as shown in Figure 14-24. The worksheet contains the earned value information that Excel used to create the chart shown in Figure 14-17.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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