Changing the layout of the network diagram

The number of layout controls available for the network diagram increased significantly starting in Project 2000 over those previously available for the PERT chart that was available in Project 98 and earlier. As Figure 8-23 demonstrates, you can control the layout mode, the box arrangement, the link style and color, and several overall options for the network diagram. By default, Project automatically positions all boxes on the diagram, but you can choose to manually position the boxes by...

Milestones Professional

Installation instructions On the Bonus Software screen of the Microsoft Project 2003 Bible CD, click Milestones Professional 2002. Follow the onscreen prompts to install the trial version of the program. (Note that no serial number is required to install this trial version.) When you are asked to enter this number, remove any characters from the Program Key field and type Eval to proceed. Running the program Milestones Professional 2002 trial version is Project 2003-compatible. To run...

Specifying a booking type

New Project 2003 introduces the Booking Type field. Feature Starting with Project 2003, you can specify a booking type for a resource assignment. Booking types are most useful in the Enterprise environment, where you are utilizing the Enterprise Resource Pool. The Booking type field offers you two choices Committed and Proposed (see Figure 5-3). When you commit a resource, you are officially assigning the resource to the project. When you propose to use a resource, you are indicating that the...

Manipulating the Gantt Chart to View Timing

After you enter several tasks and task durations, you'll probably want to manipulate the timescale in the Gantt Chart to view information about these tasks using different increments of time. Use any of the following methods to modify the appearance of items in your Gantt Chart Adjust the amount of the window that the Gantt table and the Gantt Chart use by moving your mouse pointer over the divider line until it becomes a two-directional arrow pointer. Drag the divider to the right or left to...

Testing the code

Now you can run the modified code to test the changes that you made. Use the following steps to do so 1. Click the Run Sub UserForm button in the toolbar at the top of the screen, as shown in Figure 25-6. Figure 25-6 Click the Run Sub UserForm button to run the VBA sub procedure. Figure 25-6 Click the Run Sub UserForm button to run the VBA sub procedure. 2. The Microsoft Project dialog box opens, as shown in Figure 25-7. At the prompt to enter the resource name, type Project Manager and click...

Taking a First Look at Project

Two versions of Microsoft Project 2003 will be available. You can purchase Project 2003 Standard or Project 2003 Professional. These products differ only in the way that they support Project Server, which is Project's tool to manage projects on the Web. The functionality of Project Server has been expanded, and you can no longer use Project Server with Project Standard 2003 like you could with Project Server 2002. Instead, to use Project Server 2003, you must also use Project Professional 2003....

Updating information in the resource pool

If you make changes to resource information while you're working on your project, you must update the resource pool file so that others who are using the resource pool have the most up-to-date information. To update the resource pool, make sure that the resource pool file is open, even in read-only mode. Then choose ToolsOResource SharingOUpdate Resource Pool, as shown in Figure 15-23. Tools Project Collaborate Window Help Links Between Projects Import Outlook Tasks Buitd Team from Enterprise...

Problem solution

The solution that Ray and Neil produced was a collection of menus and toolbars that managed the process for updating and reporting in Microsoft Project and the actual analysis or math in Excel. In other words, updated Project data was mapped to Excel, where formulas that calculate SPI, supplied by the company, are applied to the data. Finally, the data calculated in Excel is brought back into Project, updating the project for the company's reporting criteria. An official for the company...

PERT analysis views

PERT analysis is sometimes called what-if analysis, and many project managers use this approach to estimate a probable outcome. The probable outcome that you estimate may be the duration of a task, its start date, or its end date. As a function of the estimating process, you specify the optimistic, pessimistic, and expected durations of tasks in your project. Then Microsoft Project calculates a weighted average of the three durations. Note PERT stands for Program Evaluation and Review...

Exploring project management

Project management is a discipline that examines the nature of projects and offers ways to control their progress. Project management attempts to organize and systematize the tasks in a project to minimize the number of surprises that you may encounter. Project management and project managers concern themselves with the following key areas Tracking and reporting progress To manage these aspects of projects, certain tools have evolved over the years. Some of these are conceptual, such as the...

Creating a Resource List

Note f you intend to upload this project into Project Server, you may want to assign resources from the Enterprise Resource pool, a company-wide group of resources. See Chapter 19 for details on assigning resources from the Enterprise Resource pool. Project gives you the option of creating resources one at a time, as you think of them, or entering all (or most) resources by using the Entry table of the Resource Sheet. To display the Resource Sheet, shown in Figure 5-1, click the Resource Sheet...

Publishing all information

After you (the workgroup manager) have set up the project, made assignments, and established a workgroup, you can automatically generate e-mail messages notifying resources of assignments. Choose CollaborateOPublishOAll Information. Project indicates that it will save your project after sending e-mail messages. When you click OK, Project generates the messages and displays a dialog box stating that the process has completed successfully. In your project, you see indicators next to each task...

Setting up the workgroup in Project

Within Project, you set up a workgroup by establishing a workgroup manager and the members of the workgroup. You can then exchange workgroup messages via e-mail. This exchange of information enables the workgroup manager to alert workgroup members to task assignments by using commands on Project's Publish menu. Workgroup members can then return information to the workgroup manager via e-mail, which the manager can use for tracking progress throughout the life of the project. Finally, managers...

Problem statement

In 2000, a young company that offers Webcasting services 24 hours a day, 7 days a week for radio, television, and Internet-only programming found themselves facing a new challenge. Their client base and Webcasting services had grown to such a degree that they needed to increase their Webcasting ability. To meet this need, they began constructing the largest and most advanced Webcasting facility in the Seattle area, working with proprietary hardware suppliers and installation contractors....

Project Kick Start

Installation instructions On the main screen of the Microsoft Project 2003 Bible CD, click Project KickStart. Follow the prompts onscreen to complete the installation. Running the program This trial version of Project KickStart is compatible with Project 2003. Double-click the icon placed on your desktop during installation or click Start O Program Files O Project KickStart 3 O Project KickStart 3. The first screen of this 20-day trial version gives you the option of purchasing the full program...

Viewing Information

As life would have it, you may not work on only one project at a time. To help you manage your time, the Project Center in Project Web Access enables you to view tasks from more than one project at a time. In the Project Center, you can see individual projects, or you may see Project Center views, which are collections of projects. The administrator creates Project Center views and then identifies the team members who can view each Project Center view You must have appropriate permissions from...

Inserting visual objects

To insert an object into a header, footer, or legend, choose FileOPage Setup and click the appropriate tab. Use the Insert Picture button to open a dialog box that enables you to select a picture file to insert. For task notes, double-click the task to open the Task Information dialog box, select the Notes tab, and use the Insert Object button to insert a file. Suppose that you have an Excel worksheet that provides information that you need for a budgeting task. You can insert a graphic object...

Using Project in an Email Workgroup

To paraphrase John Donne, no project manager is an island. Most projects involve you and at least one other person. The people who are involved in your project constitute your workgroup, and the project manager is the workgroup manager. Workgroups can vary in their structure. For example, on one project, you may manage it and coordinate activities of all its resources on another project, you may simply be a member of a workgroup team that someone else is managing. In either case, you'll be...

Sending Project data to Excel

Using the Import Export Wizard, you can easily send information to Excel. The wizard gives you the choice of creating a new map or using an existing map. Follow these steps to start the process of sending information to Excel 1. Open the Project file that contains the information that you want to export. 2. Choose FileOSave As to open the Save As dialog box. 3. Type a name in the File name list box for the file that you want to export. 4. Open the Save as type list box, and select Microsoft...

Creating a generic resource and assigning custom fields

The Intern resource that was discussed in the previous section is essentially a generic resource. It's a job description, not a person. To mark a resource as generic, place a check mark in the Generic box on the General tab of the Resource Information dialog box (refer to Figure 5-2). Your company may have set up custom fields in Project that apply to your generic resource. To assign the appropriate custom fields, click the Custom Fields tab and assign any appropriate values to your generic...

Tracking Gantt

The Tracking Gantt view is also based on the Gantt Chart view. The Tracking Gantt view provides a great visual way to evaluate the progress of individual tasks and the project as a whole. By using the Tracking Gantt view, you can see how your project has shifted from your original estimates and then decide how to adjust your plans to accommodate delays. Theoretically, if a project ever goes faster than you've anticipated, you can also see the amount of extra time that you've bought yourself as...

Copying pictures

Suppose that you've written a report in Microsoft Word and you would really like to include your Gantt Chart in the report. You can print it on a separate page, but you can also insert it as a picture in the appropriate place in your Word document. Or, suppose that you want to post a picture of your Project schedule on the Web. You can easily create a picture for either of these purposes. You can use either the Copy Picture to Office wizard or the Copy Picture dialog box. New The Copy Picture...

Bringing Excel workbook information into Project

Want to start your project in Excel You can use the Excel template and then easily transfer the information from Microsoft Excel workbooks to Microsoft Project files. The Excel template automatically installs to the Office template folder (drive Program Files Microsoft 0ffice Templates 1033) and is available in the Templates dialog box in Excel. Note The Excel template made its appearance in Project 2002. Note You can use any of the existing import export maps to either import to or export from...

Understanding Tracking

This chapter marks something of a turning point in this book and in your use of Project. Up to this point, you've been in the planning phase building a project schedule, entering tasks, adding resources, and shifting things around so that resource assignments don't conflict and so that tasks have the proper relationships to each other. You've even tweaked details such as text formatting and the appearance of task bars. You now have a workable, good-looking project in hand and now you are ready...

Changing task constraints

Task constraints are the usual culprits when projects fall behind schedule. By default, Project uses the Planning Wizard to warn you when you are about to take an action that is likely to throw your project off schedule. For example, if you impose a Must Start On task constraint on a task with no slack time and with other tasks linked to it, Project displays the Planning Wizard dialog box, as shown in Figure 9-6. Similarly, if you impose an illogical start date on a task when recording actual...

Formatting fields that appear on nodes

Network diagram nodes display the following information by default Task Name, Duration, ID, Start and Finish Dates, Percent Complete, and Resource Name, if assigned. However, you can display up to 16 fields of information. For example, to focus on costs in today's staff meeting, change the network diagram node information to Task Name, Baseline Cost, Actual Cost, Actual Overtime Cost, and Cost Variance. If your manager wants a network diagram chart report so that he or she can see whether the...

Diagrams that aid project management

Gantt Charts, network diagrams, and work breakdown structures (WBSs) are tools of project management that have evolved over many years. These tools are simply charts that you can use to track different aspects of your project. Figure 1-3 shows a Microsoft Project Gantt Chart, and Figure 1-4 shows a Microsoft Project network diagram. Figure 1-5 shows a typical WBS, although Microsoft Project does not include a WBS chart as one of its standard views. Figure 1-3 The Gantt Chart bars represent...

Creating WBS codes

Wbs Numbering

The U.S. defense establishment initially developed the work breakdown structure (WBS), and you find it described in Section 1.6 of MIL-HDBK-881 (2 January 1998) as follows A product-oriented family tree is composed of hardware, software, services, data, and facilities. The family tree structure results from systems engineering efforts during the acquisition of a defense materiel item. A WBS chart displays and defines the product, or products, to be developed and or produced. It relates the...

Creating Resources and Assigning Costs

The management portion of the term project management suggests that you are overseeing and, supposedly, controlling what goes on during the project's lifetime. In the last chapter, you found out how to build the tasks that comprise the project. Now you need to identify the resources for each task. Some tasks require people only other tasks may also require equipment. As you create resources, you see that various rates are associated with a resource. As you assign the resource to a task in your...

Innate Timesheets

Madison, Ste. 1400 Chicago, IL 60602 Phone (312) 781-9674 E-mail sales innateus.com Web www.innateus.com Running the demonstration On the Bonus Software screen of the Microsoft Project 2003 Bible CD, click Innate Timesheets. The demo will run correctly in Internet Explorer 4 or Netscape 4 or later versions. Follow the onscreen links and prompts to see the demonstration and more information. Innate Timesheets is a simple-to-use application for use with the Web or...