Working with Your Team through Microsoft Project

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In addition to helping you create your project plan, Microsoft Project helps with resource management, cost management, and team communications.

Understanding Projects and Project Management With Microsoft Project resource management features, you can perform the following tasks:

• Enter resources in the Microsoft Project resource list.

• Enter resources from your organization's e-mail address book, Active Directory, or Project Server accounts.

• Maintain a reusable pool of resources available across multiple projects.

• Specify skills required for a task, and have Microsoft Project search for available resources with those skills.

• Schedule tasks according to assigned resources' availability.

• Check for resource overload or underutilization and make adjustments accordingly.

• Book a proposed resource in your project (using Project Professional 2003).

For more information about managing resources, see Chapter 6, "Setting Up Resources in the Project," and Chapter 7, "Assigning Resources to Tasks."

With Microsoft Project's cost management features, you can do the following:

• Enter resource rates including multiple rates for different task types.

• Enter fixed costs for tasks.

• Estimate costs for the project while still in the planning process.

• Compare planned cost variances to actual cost variances.

• View cost totals for tasks, resources, phases, and the entire project.

• Analyze earned value calculations, including budgeted cost of work performed (BCWP), schedule variance (SV), and cost variance percent (CV%).

For more information about setting and managing costs, see Chapter 8, "Planning Resource and Task Costs," and Chapter 11. For information about working with earned value, see Chapter 13, "Analyzing Project Information."

Your communications requirements might be as simple as printing a Gantt chart or resource list for a weekly status meeting. Or, you might prefer to electronically exchange task updates with your resources every day and publish high-level project information to your company's intranet.

With Microsoft Project, you can communicate with others in just the way you need, as follows:

• Print a view as it looks on your screen.

• Generate and print a predesigned report.

• Create a custom view or report.

• Copy a project view as a static picture in another Microsoft Office application.

• Exchange task assignments, updates, and status reports with your team members through Microsoft Office Project Server 2003 and Microsoft Office Project Web Access 2003.

• Allow team leads to delegate tasks to other team members.

• Track issues and documents through Windows SharePoint Services, Project Server 2003, and Project Web Access 2003.

• Publish views or the entire project through Project Server and Project Web Access for review by team members, senior management, customers, and other stakeholders.

For more information about working with resources across an enterprise, see Chapter 22, "Managing with Project Professional and Project Server."

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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