Working with Views and Fields

As you use Project Web Access to review project, task, resource, and assignment information, you work with a number of different views, tables, and fields. For example, in the Project Web Access navigation bar, click Projects, and the Project Center view appears (see Figure 24-3). In this view is a table, probably with a Gantt chart, showing your enterprise projects.

A variety of views are available, set up by the project server administrator for users with different permission levels. You can switch to another view by clicking in the Choose A View box in the upper-right corner. Alternate views in the same page show different fields for the same category of information, such as this set of projects or the individual project. You'll see these same elements in many of the views you work with in Project Web Access.

Choose A View box

Gantt chart

Choose A View box

Gantt chart

Table

Figure 24-3. Go to the Project Center to review the list of enterprise projects.

Table

Figure 24-3. Go to the Project Center to review the list of enterprise projects.

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Zoom In a.

Zoom Out

Many views you work with are a type of Gantt chart. In a Gantt chart, the left side of the view is a table, and the right side displays the Gantt bars, showing the start, duration, and finish of each item (project, task, resource, assignment) across the timescale. The current date is shown as a dashed vertical line. Click the Zoom In or Zoom Out buttons to see more or less detail in the time span shown in the chart area.

Understanding Fields

You can have either read-write or read-only access for the table fields in the view. Work with your project server administrator to make sure you have the access to the fields you need in the views you use most often.

Certain types of custom fields might have been created and added to your Tasks list by the project manager or project server administrator. Some of these custom fields can contain a value list from which users can choose an appropriate option. If such a custom field is part of a view that you are modifying, and if you have read-write permission, click in the field. A drop-down list shows all the choices. Click a choice, and that value now appears in the field. This makes it easy for you to enter the correct form of information while maintaining project data integrity.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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