Working with Graphical Indicators

You can use graphical indicators to represent the text or values of a custom field. You can use these indicators to make values easier to understand or to hide numeric values from some audiences. For example, you might want to display a green light when a task is ahead of schedule; a yellow light when a task is slightly behind schedule; and a red light when a task is more than two weeks late.

To display graphical indicators instead of values for nonsummary rows, follow these steps:

Open the Customize Fields dialog box and the Custom Fields tab.

Under Values To Display, select the Graphical Indicators option and then click the

Graphical Indicators button.

The Graphical Indicators dialog box appears.

To assign graphical indicators to nonsummary rows, select the Nonsummary Rows option.

In the table, click the first empty cell in the Test column, click the down arrow, and then click the test you want to apply for an indicator; for example, Equals or Is Less Than.

Enter the value for the test in the Value(s) cell.

You can enter a number or other string, or you can select a field whose contents become the value.

For example, to display an indicator when a custom number field has a negative value, click Is Less Than in the list in the Test cell and then type 0 in the Value(s) cell. To display an indicator when a custom date field is greater than the baseline finish, click Is Greater Than in the Test cell and then click Baseline Finish in the Value(s) field.

Click the Image cell, click the down arrow, and then click the graphical indicator to display when the condition is true (see Figure 25-17).

Graphical Indicators for "Finishl"

Indicator criteria for (*■ Nonsummary rows C Summary rows F

C Project summary

Cut Row | Copy Row | Paste Row | Insert Row | Delete Row |

1

Test for 'Finishl'

Value(s)

Image

is greater than

[Baseline Finish]

-

To display graphical indicators in place of actual data values, specify the value range for each indie; to display. Tests are applied in the order listed and processing stops at the first successful test,

F Show data values In ToolTips

To display graphical indicators in place of actual data values, specify the value range for each indie; to display. Tests are applied in the order listed and processing stops at the first successful test,

F Show data values In ToolTips

Import Indicator Criteria,,

^ Cancel

Figure 25-17. Set up criteria for displaying an icon that alerts you to specific conditions in the project.

7 To define graphical indicators when other conditions are true, repeat Steps 4, 5, and 6 in the next blank row in the table.

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