Where the Macros Are In the Project or the Global

When creating a new macro, you need to decide whether you will be storing the macro in the current project or in the project global file. Which is best? Well, that depends. Table 27-1 lays out the conditions and recommendations for different situations.

Table 27-1. Where to Store the Macros

Store the Macro in the Project If

Store the Macro in the Global If

Certain very specific conditions must be met in the project plan in order for the macro to run successfully. For example, you might need to select a particular task before running your macro or you might need to select a varying group of resources.

Conditions aren't as stringent for the macros. Many formatting macros can fit this category.

You're distributing the project to others and want the project to be fully self-contained, without also having to provide the global.

The macro is entirely for your own use, or for the use of individuals using the same project plan on the same computer. Or if you all have access to the global, through a network share, for example.

You're not expecting to need to edit the macros.

The macro is used in multiple projects or by multiple users, and you know you might need to adjust the macros and want to make the change just once. When you edit a macro in the global, the change is implemented the next time any user accesses the global to open his project. That is, you don't have to edit the macro 30 times for 30 different users on 30 different computers.

Table 27-1. Where to Store the Macros

Store the Macro in the Project If

Store the Macro in the Global If

You've set up a number of keyboard shortcuts, and you're concerned about the limited number of keyboard shortcuts in the global and keyboard shortcuts in the project getting in each other's way.

Keyboard shortcuts are not a big issue in your macros, or if you're certain that macros in the project plan and the global file use different keyboard shortcuts.

Another note about keyboard shortcuts and the global file: because all the macros in a par ticular project must share the available keyboard shortcuts, toolbar buttons, and names, only one macro in a project can use Ctrl+A as a keyboard shortcut, for example. This rule also applies to the Microsoft Project global file, which is open whenever Microsoft Project is run ning. If you use Ctrl+A as a keyboard shortcut in the global, no other macro in the global file can use that shortcut. If you store your Ctrl+A macro in the project file, however, you can have another macro, stored in another project, which also uses Ctrl+A as its keyboard shortcut.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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