Understanding Enterprise Project Management

The enterprise features of Project Professional scale up the power of Microsoft Project beyond the individual project to multiple departments and groups in a mid- to large-size multiple-project business. With enterprise project management, information stored in the Project Server database from every resource and every project in the entire company can be quickly collated and reported. Enterprise project management is implemented through Project Professional together with Project Server, Project Web Access, SQL Server 2000, and Windows SharePoint Services.

o a For any business that works on multiple projects, rich customization, resource management,

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r reporting, and analysis capabilities become possible through enterprise project management.

0 Executives, customers, and other managing stakeholders can review and analyze information on all projects and all resources in their organization, providing for a comprehensive understanding of the nature and progress of the activity within the organization. In addition, the enterprise features help individual project managers plan and control their projects within the context of their organization.

The following steps detail a typical process for working with multiple projects in an enterprise environment:

1 The project server administrator uses Project Professional to create the enterprise global template, the basis for all project plans to be created throughout the enterprise.

This global template contains standardized project elements such as custom fields, currency format, tables, formulas, and VBA modules created to reflect the organization's requirements. The use of the global template propagates the custom elements as the organizational standard for all projects.

2 The project server administrator or resource manager uses Project Professional to build and manage the enterprise-wide resource pool, which includes vital information such as resource skill sets, costs, and availability for project assignments.

3 Project managers throughout the organization use Project Professional to create and check in brand new enterprise projects based on the enterprise global template.

Project managers can also import existing local projects as enterprise projects.

4 Project managers submit, or check in, their project plans from Project Professional to Project Server as enterprise projects.

Project Server interfaces with SQL Server, which provides the Project Server database. Project Server also interfaces with Project Web Access, the Web-based view of project information.

5 Project managers use Project Professional to access the enterprise resource pool and find resources in the organization who have the right skill set and availability for their individual project requirements.

Project managers can specify generic properties for required resources and then automatically build their team and assign real resources to tasks.

6 Executives can use Project Web Access to view multiple projects in the organization using the portfolio view. Using the Portfolio Analyzer, executives can review a highlevel summary of projects throughout the enterprise, including information about scheduling, costs, resources, and more.

For system requirements for Project Server and the enterprise features, see Appendix A, "Installing Microsoft Office Project 2003."

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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