Troubleshooting

Your earned value fields are all $0.00

If you applied an Earned Value table or inserted an earned value field only to find all the values to be $0.00, it likely that you're missing one or more of the pieces of information needed by Microsoft Project to calculate earned value fields.

For earned value to be calculated, you must have all the following items in your project plan:

• A saved baseline

• Resources assigned to tasks

• Costs associated with assigned resources

• Actual progress information

Reviewing Budget Status

The following filters can help you focus on any potential problems with project costs and budget:

• Cost Greater Than

• Cost Overbudget (see Figure 11-14)

• Late/Overbudget Tasks Assigned To

• Work Overbudget

Task Name

Fixed Cost

Fixed Cost Accrual

Total Cost

Baseline

Variance

0

~ Software Development

to .00

Prorated

$72,060.00

$64,000.00

$7,100.00

1

- Scope

$0.00

Prorated

$1,300.00

$1,600.00

($220.00)

2

Determine project scope

10.00

Prorated

$480.00

$240.00

$240.00

7

- Analysis/Software Requirements

$0.00

Prorated

$7,620.00

$5,060.00

$1,760.00

8

Conduct needs analysis

$0.00

Prorated

$2,520.00

$1,800.00

$720.00

9

Draft preliminary software specific

$0.00

Prorated

$1,440.00

$1,080.00

$380.00

14

Obtain approvals to proceed (corn:

$0.00

Prorated

$920.00

$480.00

$480.00

15

Secure required resources

$0.00

Prorated

$880.00

$440.00

$220.00

17

- Design

$0.00

Prorated

$6,700.00

$5,060.00

$040.00

18

Review preliminary software spec

$0.00

Prorated

$1,080.00

$720.00

$380.00

22

Incorporate feedback into function

$0.00

Prorated

$980.00

$480.00

$480.00

25

- Deuelopment

$0.00

Prorated

$20,640.00

$15,040.00

$4,000.00

29

Develop code

$0.00

Prorated

$9,800.00

$7,200.00

$2,400.00

30

Developer testing (primary debugg

$0.00

Prorated

$9,800.00

$7,200.00

$2,400.00

Figure 11-14. Apply the Cost Overbudget filter to quickly see which tasks are or are projected to be over budget.

Apply a filter by clicking the arrow beside the Filter tool on the Formatting toolbar. In the Filter list, click the name of the filter you want. To show all tasks again, click All Tasks in the Filter list.

You can also run reports that provide information about costs and budget status, as follows:

• Overbudget Tasks

• Overbudget Resources (see Figure 11-15)

Figure 11-15. Run the Overbudget Resources report to see which resource costs are greater than the baseline resource costs.

To run a cost report, click View, Reports. Double-click Costs and then double-click the report you want.

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