Changing the bar style for one task changes the Gantt bars for all tasks

The Bar and Bar Styles commands on the Format menu sound similar, but they operate quite differently. The Bar command applies the changes you make to only the tasks that are currently selected. The Bar Styles command applies changes to all Gantt bars of a particular type; for example, critical tasks, incomplete tasks, or milestones.

This distinction is analogous to changing the formatting in a word processing document. You can select an individual paragraph and change the formatting to Arial 14, Bold. But if you want all headings to use this formatting, you can save time by creating a style and applying it to each heading paragraph.

In addition to changing the styles of Gantt bars, you can also define new types of Gantt bars.

To do this, follow these steps:

1 Apply a Gantt Chart view.

2 Click Format, Bar Styles.

3 Scroll to the end of the list of Gantt bar types or click a row above where you want to insert your new Gantt bar type; then click Insert Row.

4 In the Name field, type the name of your new Gantt bar.

5 Click the cell in the Show For ... Tasks column.

6 Click the down arrow in the box and then click the category of task for which this bar should be displayed. For example, if you're creating a style for tasks that are not finished, click Not Finished.

Tip Create a Gantt bar style for multiple conditions

If you want a Gantt bar style to appear when more than one condition exists, click the first condition, type a comma, and then click the second condition, such as "Critical, Not Finished." You can also create a Gantt bar that appears when a condition is not true. Type the word "Not" in front of a selected task condition, such as "Not Milestone," or "Critical, Not In Progress."

7 In the From and To columns, click the date fields that determine the beginning and end of the Gantt bar. For example, you might draw a progress bar from the Start date to the Complete Through date or a bar from the Actual Start date to the Deadline date for critical tasks that aren't yet finished.

8 Click the Bars tab and then specify the appearance for the Start, Middle, and End of the bar.

9 Click the Text tab and then click the box for the position, such as Left or Right, depending on where you want text to appear for the Gantt bar. ¡0

10 Click the down arrow in the box and then click the name of the task field whose con- ®

tent you want to appear for this Gantt bar type. J2

Tip Create a bar style for flagged tasks

If you want to call attention to tasks that don't meet any of the task conditions listed in the Show For... Tasks field, you can create a new bar style that applies only to marked or flagged tasks. When you mark or flag tasks, they appear in that bar style.

You can add the Marked field to the sheet portion of your Gantt chart and then set the value to Yes for each task you want to mark. If you are already using the Marked field, you can insert a column for one of the custom flag fields, such as Flagl, and set it to Yes for those tasks. In the Bar Styles dialog box, create a new bar style to show for the Marked or the custom flag field and specify its appearance and associated text.

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Project Management Made Easy

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