Project says there is no data to print

If you try to generate a report, and you get a message saying that there is no data to print, it typically means that the filter that the report is based on is not returning any fields (see Figure 12-23).

Figure 12-23. This error message indicates that a filter to which your selected report is based on is returning no fields to show.

Single-click the name of the report you want and then select Edit. The dialog box that appears shows how the report is defined, including the fields and filters the report is based on. If there are no data in those fields, or if the applied filter finds no match in your project, this might explain why the report is not generated on your project data.

If you get this message when you're trying to generate the Overbudget Tasks or Overbudget Resources, either all your tasks and resources are under budget or right on target. It can also indicate that:

• You haven't entered costs for assigned resources. These costs become a part of your baseline to determine your target budget figures. Display the Resource Sheet, and enter costs for resources in the Std. Rate field. You might need to save a new baseline.

• You haven't entered fixed costs for tasks. These costs become a part of your baseline to determine your target budget figures. Apply the Cost table to a task sheet, and make any necessary entries in the Fixed Cost field for the tasks. You might need to save a new baseline.

• You haven't saved a baseline yet. The baseline determines your target budget figures. Click Tools, Tracking, Save Baseline.

• You haven't entered any tracking data for in-progress or completed tasks. Select the task(s), click Tools, Tracking, Update Tasks.

The Should Have Started Tasks or Slipping Tasks report are also based on variances between the current scheduled start dates and the baseline start dates. If no baseline has been saved, or if there is no variance between the baseline start and scheduled start, there are no data to print for this report.

Using the Earned Value Report

The Earned Value report is based on the concept of comparisons between planned and actual costs. More specifically, earned value is the analysis of cost performance based on comparisons between the baseline and actual costs and between the baseline and actual schedule.

The earned value analysis always uses a specific date as the reference point for the comparisons being made. This date is referred to as the status date, or sometimes the cutoff date. To set a status date that's different from today's date, click Project, Project Information and then enter a date in the Status Date box.

The Earned Value report is based on the Earned Value table for tasks. Every non-summary task is listed along with its earned value calculations for BCWS, BCWP, ACWP, SV, CV, EAC, BAC, and VAC (see Figure 12-24).

Figure 12-24. The Earned Value report shows a summary of all task costs, based on your specified status date.

Tip Positive is good; negative is bad

When you see positive numbers in the variance columns of the Earned Value table (that is, the SV, CV, and VAC columns), you're ahead of schedule or under budget so far.

When you see negative numbers in these columns, the task is behind schedule or over budget.

When you see $0.00 in SV, CV, or VAC, the associated task is exactly on target with the schedule or budget.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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