Sending Task Updates to Team Members

If you add new tasks or change assigned tasks in any way, you need to publish those specific tasks to the assigned resources. Follow these steps to publish selected tasks to the assigned resources:

1 On the Gantt Chart or other task sheet, click the tasks you want to publish.

2 Click Collaborate, Publish, New And Changed Assignments. If you see the message about saving the project, just click OK.

The Publish New And Changed Assignments dialog box appears (see Figure 19-9). Since you chose specific tasks, Selected Items is the default selection in the Publish New And Changed Assignments For list.

Figure 19-9. Use the Publish New and Changed Assignments dialog box to confirm and send assignments to the resources.

Figure 19-9. Use the Publish New and Changed Assignments dialog box to confirm and send assignments to the resources.

3 Confirm the tasks in the list and then click OK.

Your message is sent to the resources assigned to the selected tasks. After you publish a message regarding changed assignments, the Gantt Chart shows the Unconfirmed indicators next to the selected tasks. They indicate that an assignment has been published for that task, but that you have not yet received a response from the assigned resource. When you receive the acknowledgment from the resources and select the Update Project button, the Unconfirmed indicators disappear.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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