Sending Assignments and Updates to Team Members

After you enter all the e-mail addresses of your project resources, you're ready to start using e-mail workgroup messaging. You start by sending resources their assignments. When you publish an assignment, you're sending the assignment details through e-mail to each assigned resource. The resources can reply to the assignment notice with an acceptance or rejection and add explanatory comments.

As you work through the project, you continue to publish any tasks that have been added or changed so that team members always have the up-to-date assignment information they need.

When you need progress information from the resources, you can use workgroup handling to request updates for assigned tasks. Resources respond with actual progress information such as number of hours worked or percent complete. You can establish a weekly update schedule for your team members to send you e-mail progress reports with their hours worked per task. You can then incorporate this information into the project plan to facilitate your project tracking and monitoring efforts.

For more information about entering actual progress information on tasks, see "Updating Task Progress" on page 308.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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