Reviewing Resource Timesheets

Suppose that you're a resource manager who has delegated a set of tasks to the appropriate S

resources. Those resources submit their updates to you for approval. ®

Alternatively, the project manager might have directly assigned all tasks, but you've been o asked to review timesheets and approve them for incorporation into the project plan.

To approve timesheets, follow these steps:

1 In the Project Web Access navigation bar, click Resources. The Resource Center appears.

2 In the side pane, click View Timesheet Summary.

The View Timesheet Summary page appears (see Figure 23-26).

Microsoft Office

Project Web Access

Home | Tasks | Projects | Resources | Status Reports | Updates | Risks | Issues | Documents | Ad

Viewtimesheet summary

View enterprise resources in Resource Center

R

View Options | Filter, Group, Search

** 6/29/2003-7/5/2003 ^

o

Name

1

Thu 3

Fri 4

Sat 5

Total:

±

Barry Potter

Act. Work

Oh

Oh

Oh

14h

□ Charles Fitzgerald

Act. Work

Oh

Oh

Oh

Oh

□ Chief relocation officer

Act. Work

Oh

Oh

Oh

Oh

□ Chris Betz

Act. Work

Oh

Oh

Oh

Oh

□ Group-RaviA.

Act. Work

Oh

Oh

Oh

Oh

□ Group-RaviAaron Con

Act. Work

Oh

Oh

Oh

Oh

□ Group-RauiAdam Barr

Act. Work

Oh

Oh

Oh

Oh

v

<

_

> 1

<

_

>

Figure 23-26. Review the summary for each Timesheet that has been sent to you by different resources.

3 Click the name of the resource whose Timesheet you want to review. The Approve Timesheets page appears (see Figure 23-27).

JiiProject Web Access

Log Off | Help

Home | Tasks | Projects | Resources | Status Reports | Risks | Issues | Documents

Show tasks usim a Timesheet vie Gantt Chart

Approve timesheets

Timesheets submitted by for(7/20/2003 - 7/26/2003)

assignments View timesheet

| Approve timesheets

Timesheets submitted by for(7/20/2003 - 7/26/2003)

l+l | View Options | Filter, Group, Search

,/ Accept all | ^ Insert Notes | 4* 7/20/2003-7/26/2003 ^

Accept? O

Name

Project Manager |

Total:

(Mixed)

□ rest

Act. Work

56h

(Mixed)

□ BPotter_TimeSheetSummary

Act. Work

56h

Accept

Order desks

Eva Corets

Act, Work

40h

|Reject

Order systems furniture

Eva Corets

>

" Act, Work <

16h _

Export Grid to Excel

Export Grid to Excel

Figure 23-27. Review the tasks and accept or reject the update.

4 Review each updated task. In the Accept column, click Accept or Reject. If you want to accept all updates in the table at once, click Accept All.

5 When finished reviewing the Timesheet for the selected resource, click Save.

Any accepted task information updates the project plan. Any rejected task information is returned to the resource, typically with comments, and the project plan is not updated for that task.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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