Reviewing Baseline Information

After you save baseline information, you can review it in various ways. Initially, baseline information is identical to the scheduled information. As your team starts to complete work on the project, the two might diverge. It is this deviation, and the amount of it, that you'll be interested in as you monitor and control the project.

The following lists methods of reviewing baseline information:

Apply the Tracking Gantt. Click View, Tracking Gantt. The Tracking Gantt shows the baseline Gantt bars underneath the scheduled Gantt bars (see Figure 10-3).

Figure 10-3. The Tracking Gantt shows baseline start, duration, and finish in its Gantt bars, in relation to the scheduled Gantt bars.

Apply the Baseline table to a task sheet. Click View, Table, More Tables; click Baseline and then click Apply. This table shows baseline information for duration, start, finish, work, and cost (see Figure 10-4). This table is also useful if you ever need to edit baseline information.

Task Name

Baseline Dur.

Baseline Start

Baseline Work

Baseline Finish

Baseline Cost

81

El Establish the Operating Control Base

12 days

Fri 7/2)04

144hrs

Mon 7/19)04

$6,880.00

82

Choose and set up the accounting system

2 days

Fri 7/2/04

16 hrs

Mon 7/5/04

$720.00

83

Obtain required licenses and permits

4 days

Tue 7/6/04

64 hrs

Fri 7/9/04

$2,720.00

84

Obtain needed insurance

4 days

Mon 7/12/04

32 hrs

Thu 7/15/04

$1,440.00

85

Establish security plan

2 days

Fri 7/16/04

32 hrs

Mon 7/19/04

$2,000.00

86

□ Develop Marketing Program

4 days

Thu 6/17/04

40 hrs

Tue 6/22/04

$2,800.00

87

Establish an advertising program

2 days

Thu 6/17/04

16 hrs

Fri 6/18/04

$1,200.00

88

Develop a logo

1 day

Mon 6/21/04

16 hrs

Mon 6/21/04

$1,000.00

89

Order promotional materials

1 day

Tue 6/22/04

8 hrs

Tue 6/22/04

$600.00

90

E Provide Physical Facilities

15 days

Tue 7/20/04

120 hrs

Mon 8/9)04

$6,080.00

91

Secure operation space

5 days

Tue 7/20/04

40 hrs

Mon 7/28/04

$2,000.00

92

Select computer network hardware

1 day

Tue 7/27/04

8 hrs

Tue 7/27/04

$440.00

Figure 10-4. The Baseline table shows many of the baseline fields.

Figure 10-4. The Baseline table shows many of the baseline fields.

Tip Editing a baseline

Technically, a baseline field should never be edited. The baseline information is a snapshot of the project plan information at a particular point in time. When you change a baseline field, you're probably changing a variance or results of an earned value analysis.

If you need different values in baseline fields because of changed circumstances, save a new baseline, for example, Baseline 1 or Baseline 2. You can retain the values in your original baseline and choose which baseline is to be used for earned value analyses.

Add baseline fields to an existing table. You might like to add a baseline field next to the equivalent scheduled field in the Entry table, for example (see Figure 10-5). You can add the Baseline Duration field next to the Duration field and the Baseline Start field next to the Start field. Click Insert, Column. In the Field Name box, click the baseline field you want to add. The names of all baseline fields begin with the word "Baseline."

Task Name

Baseline Duration

Duration

Baseline Start

Start

Baseline

Finish

B Establish the Operating Control Base

12 days

12 days

Fri 7Í2/04

Wed 7/7/04

Mon 7/19/04

Thu 7/22/04

Choose and set up the accounting system

2 days

2 days

Fri 7/2 Í04

Wed 7/7/04

Mon 7/5104

Thu 7/8/04

Obtain required licenses and permits

4 days

4 days

Tue 7/6 Í04

Fri 7/9/04

Fri 7/9Í04

Wed 7/14JD4

Obtain needed insurance

4 days

4 days

Mon 7/1 2Í04

Thu 7/15/04

Thu 7/15Í04

Tue 7/20/04

Establish security plan

2 days

2 days

Fri 7/16Í04

Wed 7/21/04

Mon 7/19Í04

Thu 7/22/04

El Develop Marketing Program

4 days

4 days

Thu 6/17/04

Thu 6/17/04

Tue 6/22/04

Tue 6/22/04

Establish an advertising program

2 days

2 days

Thu 6/17Í04

Thu 6/17/04

Fri 6/18Í04

Fri 6/18/04

Develop a logo

1 day

1 day

Mon 6/21Í04

Mon 6/21/04

Mon 6/21Í04

Mon 6/21/04

Order promotional materials

1 day

1 day

Tue 6/22Í04

Tue 6/22/04

Tue 6/22Í04

Tue 6/22/04

Figure 10-5. Showing baseline fields next to the equivalent scheduled fields in a table can help you see at a glance whether and how much of a variance exists.

Tip Review current and baseline summary information

Open the Project Statistics dialog box to compare current schedule information with baseline information in terms of Start, Finish, Duration, Work, and Cost. Click Project, Project Information and then click the Statistics button.

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What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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