Project Management Practices Scope and Quality Verification

As you meet milestones in your project and hand off deliverables, be sure to obtain formal acceptance of the project scope from the appropriate stakeholders; for example, the sponsor or customer. The sponsor reviews the deliverables and signs off that they're completed to his or her satisfaction.

At the same time, the sponsor should also check the correctness, or quality standards, of the work results.

It's important to have this acceptance process at various interim stages throughout the project—for each deliverable or at the end of each major phase, for example, rather than waiting until the end of the project.

You can also exchange task update messages with your team members through e-mail, although the features are more limited.

For more information about using e-mail for team collaboration, see Chapter 19, "Collaborating Using E-Mail."

Whether you're exchanging updates electronically, getting a status update in a weekly meeting, using paper timesheets, or making the rounds to hear team members' progress, you can enter the following actual progress information in your project plan:

• Percent complete

• Actual duration and remaining duration

• Actual start and actual finish

• Percent work complete

• Actual work complete and remaining work

• Actual work complete by time period

Tip Collect progress information to set future benchmarks

When you enter actuals in your project plan, you're not just keeping your project on track. You're also building historical information that you can use as metrics for other similar project plans. You're tracking solid, tested data about how long these tasks actually take.

When you enter one piece of status information, often other pieces of information are calculated by Microsoft Project. Certainly the schedule and costs are automatically recalculated.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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