Modifying the Timescale

The timescale is a prominent feature in many Microsoft Project views, such as Gantt chart and usage views. You can display up to three timescales in a view. For each timescale, you can customize the units, the labels for time periods, and the label alignment. You can also display a calendar or fiscal year. In addition, you can choose how many timescales you want to use as well as the width of each period in the timescale.

Changes you make to the timescale apply only to the active view, but those changes become a permanent part of that view definition. Your timescale customizations appear each time you display that view.

To set the options for one or more tiers in the timescale, do the following:

1 Display a view that contains a timescale, such as Gantt Chart, Task Usage, or Resource Graph.

2 Right-click the timescale heading and then click Timescale on the shortcut menu. The Timescale dialog box appears.

3 The Timescale dialog box has four tabs (see Figure 25-12): Top Tier, Middle Tier, Bottom Tier, and Non-Working Time. The Middle Tier tab is displayed by default. In the

3"

10 ci

Show list under Timescale Options, click the number of tiers you want to display (one, two, or three).

Figure 25-12. Customize the time periods that appear in a Gantt Chart, Task Usage, or Resource Graph view.

4 To change the width of the timescale columns, click a percentage in the Size box.

5 Select the Scale Separator check box to draw lines between each timescale tier. To set the options for each timescale tier, follow these steps:

1 In the Timescale dialog box, click the tab for the timescale tier you want to customize.

2 In the Units box, specify the time unit you want to display for the current tier. For example, you might choose Quarters for the top tier if your organization's financial performance depends on this project.

Caution The time unit in a lower tier must be shorter than the unit for the tier above it. For example, if the top tier time unit is months, the middle tier can't be years.

3 To display the fiscal year in the timescale, select the Use Fiscal Year check box.

4 To display an interval of more than one unit, choose the number of units in the Count box.

For example, to display two-week intervals, click Weeks in the Units box and 2 in the Count box.

5 To change the label format, choose a format in the Label box; for example, 1st Quarter, Qtr 1, 2004, or 1Q04.

6 Click Left, Right, or Center in the Align box to position the label in the timescale.

7 If you chose to display more than one tier, click the tabs for the other tiers and repeat Steps 2 through 6.

LO CN

You can also control how nonworking time appears in the timescale. To set the nonworking ¿3

time options in the timescale, do the following:

1 In the Timescale dialog box, click the Non-Working Time tab.

2 To display nonworking time using the same format as that for working time, select the Do Not Draw check box.

3 If you display the nonworking time, choose the color and pattern for the nonworking time shading.

4 Choose the calendar whose nonworking time you want to display in the Calendar box.

Caution When you click the Zoom In or Zoom Out buttons on the Standard toolbar or click Zoom on the View menu, changes you make to the labels in the timescales disappear.

Tip Changing nonworking time

The Non-Working Time tab in the Timescale dialog box changes the appearance of nonworking time. To modify the schedule for nonworking time, click Tools, Change Working Time; or right-click the timescale heading and then click Change Working Time.

For more information about changing working and nonworking time, see "Setting Your Project Calendar" on page 70.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

Get My Free Ebook


Post a comment