Modifying the Calendar View

You can customize the bar styles, text styles, layout, gridlines, and timescale for task bars in the Calendar view.

To modify the bar styles for a particular type of task, do the following:

1 Click View, Calendar.

2 Click Format, Bar Styles.

Because the bars in the Calendar view represent information that you don't see in the Gantt chart, the Bar Styles dialog box for Calendars contains different settings from the Bar Styles dialog box for Gantt charts.

3 To change the appearance of a specific type of Calendar bar, click its name in the Task Type list; for example, Noncritical or Marked.

4 Under Bar Shape, specify the Bar Type, Pattern, Color, and Split Pattern for the Calendar bar.

5 In the Field(s) box under Text, click the field that you want to appear inside the Calendar bar.

If you want to show the contents of multiple fields with the Calendar bar, separate the fields with a comma. For example, to see the task name and resource initials, select the Name field, type a comma, and then select Resource Initials (see Figure 25-9).

Figure 25-9. Use the Bar Styles dialog box for the Calendar view to specify bar formatting and field content for various types of Calendar bars.

Figure 25-9. Use the Bar Styles dialog box for the Calendar view to specify bar formatting and field content for various types of Calendar bars.

To modify the arrangement of tasks in the Calendar, follow these steps:

1 Click Format, Layout.

The Layout dialog box for the Calendar view appears.

2 To display as many tasks as you can in the Calendar boxes, select the Attempt To Fit As Many Boxes As Possible option.

This option sorts tasks by Total Slack and then by Duration. Otherwise, tasks appear in the current sort order.

3 Select the Automatic Layout check box to reapply the layout options as you add, remove, or sort tasks.

To modify the timescale in the Calendar, do the following:

1 Click Format, Timescale.

2 In the Timescale dialog box, click the Week Headings tab and then choose the titles that you want to appear for months, weeks, and days in the calendar (see Figure 25-10).

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Figure 25-10. Use the Timescale dialog box for the Calendar view to specify the Calendar timescale's appearance.

3 Select the 7 Days option to display all days in a week, or select the 5 Days option to display the work days.

4 Select the Previous/Next Month Calendars check box to show a preview of the previous and following months in the view.

5 Click the Date Boxes tab to specify the information you want to appear in the heading for each date box.

6 Click the Date Shading tab to customize how working and nonworking time for base and resource calendars appear on the calendar.

For information about modifying the text styles or gridlines in the Calendar, follow the steps described in "Format Text Styles and Individual Text" and "Formatting the Appearance of Gridlines," earlier in this chapter on page 771.

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