Integrating Microsoft Project with Microsoft Outlook

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Exchanging Task Information with Outlook 535

Building Your Resource List with Outlook 542

Exchanging Workgroup Messages 542

Sending Project File Information 543

Microsoft Office Project 2003 and Microsoft Office Outlook 2003 are partners well-suited for one another. A Project 2003 plan is made up of tasks, and Outlook 2003 includes the Tasks list. Microsoft Project schedules when tasks should be started and finished; Outlook has its Calendar. You use Microsoft Project to set up resource information; Outlook has its Address Book listing information about people in your organization. You need to communicate project information with team members and other stakeholders; Outlook can send messages and files to these people.

When you use Microsoft Project and Outlook together, you can do the following:

• Add tasks from your Outlook Tasks list to your Microsoft Project plan.

• Add resource information to your project plan from your Outlook address book.

• Integrate resources' tasks between Microsoft Project Web Access 2003 and the Outlook Calendar.

• Exchange messages, including assignments and actuals, with team members.

• Send or route an entire project file to others.

• Publish a project file to an Exchange folder.

Some of these techniques work only with Microsoft Outlook. With other techniques, you can use any 32-bit Messaging Application Programming Interface (MAPI)-based e-mail system. These distinctions are made throughout the chapter.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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