Inside Out

Decipher subtables in a report

Certain tables include additional task, resource, or assignment information. For example, the Critical Tasks report adds successor information after each critical task listed in the table. The Tasks Starting Soon report adds assignment schedule information after each upcoming task listed.

At first, this additional detail looks like so much clutter in the report. The details are in italics in a subtable below the name of the associated task or resource. This format takes some getting used to, but it's worth the time because it contains such pertinent and useful information.

If you really hate the additional detail, however, you can get rid of it. Select the report name and then click Edit. Click the Details tab; under Task, Resource, or Assignment, clear the check box that represents the additional detailed information you want to remove.

Figure 12-11. The Critical Tasks report shows only those tasks whose finish dates affect the overall project finish date.

The Critical Tasks report is typically used to explain why problems are occurring in a project. This report does an excellent job of showing the source of some problems, but it must be used with the understanding that the listing of critical tasks can change easily and often. The inclusion of summary and successor tasks in the report helps present a more expanded description of how the critical tasks relate to other tasks in the project. If the list becomes too lengthy, you can filter it down further:

1 In the Overview Reports dialog box, click Critical Tasks and then click Edit.

2 Be sure that the Definition tab is showing in the Task Report dialog box.

3 In the Filter list, click any of the filters to define the type of critical tasks you want to see in the report.

The Critical Tasks report is based on the task Entry table with the Critical filter applied. The report includes durations, start and finish dates, indicators, notes, and successor fields for all critical tasks.

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For more information about critical tasks, see "Working with the Critical Path and Critical Tasks" on page 251.

Using the Milestones Report

The Milestones report filters your project tasks to show only milestone tasks and associated information (see Figure 12-12). This high-level report helps you focus on key events and dates in your project.

Figure 12-12. The Milestones report shows only milestone tasks and related information.

Figure 12-12. The Milestones report shows only milestone tasks and related information.

The Milestones report is based on the task Entry table with the Milestone filter applied. The report includes durations, start and finish dates, indicators, and notes for all milestone tasks.

For more information about milestones, see "Creating Milestones in Your Schedule" on page 167.

Using the Working Days Report

The Working Days report specifies which days are working days and which are nonworking days for each base calendar used in the project (see Figure 12-13). You might use several base calendars to reflect the scheduled working days of different functional groups or to reflect working times specified by labor contracts.

Base Calendar as of Tue 4/6/04 New Product

BASE CALENDAR:

Standard

Day

Hours

Sunday

Nonworking

Monday

8:00 AM - 12:00 PM, 1

00 PM-

5:00 PM

Tuesday

8:00 AM - 12:00 PM, 1

00 PM-

5:00 PM

Wednesday

8:00 AM - 12:00 PM, 1

00 PM-

5:00 PM

Thursday

8:00 AM - 12:00 PM, 1

00 PM-

5:00 PM

Friday

8:00 AM - 12:00 PM, 1

00 PM-

5:00 PM

Saturday

Nonworking

Exceptions:

None

a Figure 12-13. The Working Days report shows working days for each base calendar used in t er the project.

The Working Days report is formatted as a table; with columns for day of the week, hours of the day, and nonworking days. One table is drawn for each calendar. The data in this report might not change very often, so it would be appropriate to include it in a comprehensive project review or a quarterly or annual report.

For more information about calendars, see "Setting Your Project Calendar" on page 70.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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