Inside Out

Permanent changes to table definition

Table changes you make in the view change the table definition. If you insert or remove columns, modify the column attributes in the Column Definition dialog box, or adjust the column width using the mouse, the table definition changes to reflect those modifications.

Because it is so easy to make changes to a table in a view, it's important to remember that those changes become a permanent part of that table's definition. If you want to keep the current table the way it is, make a copy of it and then make your modifications to the copy.

Microsoft Office Project 2003 Inside Out Modifying the Columns in a Table h a You can add, move, remove, or modify columns in any table. To modify the definition of an rr existing table, follow these steps:

1 Right-click the Select All cell in the upper-left corner of the sheet above row 1; then click More Tables on the shortcut menu.

The More Tables dialog box appears with the current table selected.

2 Click the Edit button.

Tip Create a table quickly

To use the current table as a template for a new table, click Copy instead of Edit. To use a different table as a template, click that table's name and then click Copy.

3 The Table Definition dialog box shown in Figure 25-13 appears. If necessary, type a descriptive name in the Name box.

Figure 25-13. Customize the columns for a table in the Table Definition dialog box.

If you want this table to appear on the Table menu, select the Show In Menu check box.

To move a column in the table, move fields in the rows in the Table Definition grid by doing the following:

1 Click the field name you want to move and then click Cut Row.

2 Click the row above where you want to insert the field.

3 Click Paste Row to insert the field at the new location.

You can add columns to the end of the table definition grid or insert them where you want. To insert a column into the table, follow these steps:

1 In the Table Definition dialog box, click the row in the grid above where you want to insert the field.

2 Click Insert Row to insert a blank row in the list.

3 Click the Field Name cell, and click the field name you want in the list.

Caution Pressing Enter is the same as clicking OK; either action closes the Table Definition dialog box. To complete the row with default entries, press Tab or click another cell in the list.

4 Specify the alignment of the data and the column heading as well as the width of the column.

If you want the column heading text to wrap, click Yes in the Header Wrapping cell.

5 To display text other than the field name in the column header, type the text you want to appear in the column header in the Title cell.

You can't find the field you want to add in the Field Name list

When you're editing a task table, only task fields appear in the Field Name list. Likewise, when you edit a resource table, you can add only resource fields. Assignment fields appear only when you edit Usage views.

Similarly, if you can't find the table you want to modify, you might have the wrong type of view displayed. In the More Tables dialog box, select the Task or Resource option to display the list of task or resource tables.

To remove a column from a table, follow these steps:

1 In the Table Definition dialog box, click the field name for the column you want to remove.

2 Click Delete Row.

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