Inside Out

Specify overtime work yourself

Microsoft Project does not automatically assign the overtime pay rate when a resource's work exceeds 8 hours in a day or 40 hours in a week. Although it seems as if this overtime assignment would be the expected behavior, Microsoft Project can't make that assumption. If it did, you might end up with higher costs than you actually incurred.

For the overtime rate to be used, you must specify overtime work in addition to regular work for the resource. For example, if a person is scheduled to work 50 hours in a week, which includes 8 hours of regular work and 2 hours of overtime work per day, you should assign 10 hours of regular work per day and designate 2 hours of it as overtime work. The cost of the hours specified as overtime work is then calculated with the overtime rate you entered for the resource.

For more information about working with overtime, see "Balancing Resource Workloads" on page 271.

Specifying Fixed Resource Costs

Some work resources incur a cost each time you use them. This per-use cost might be instead of or in addition to a cost rate, and is often associated with equipment. It's a set, one-time fee for the use of the resource. For example, rental equipment might have a delivery or setup charge every time they're used, in addition to their day rate.

Per-use costs never depend on the amount of work to be done. They're simply one-time costs that are incurred each time the resource is used.

To specify a per-use cost, follow these steps:

1 Click View, Resource Sheet.

2 If the Entry table is not already applied to the Resource Sheet, click View, Table, Entry.

3 In the Cost/Use field for the work resource, enter the resource's per-use cost; for example, $100.

Tip Set options for how currency is displayed

You can set the currency symbol, the placement of the symbol to the number, and the number of digits after the decimal point. Click Tools, Options and then click the View tab. Under Currency Options, set the fields as appropriate to your project. The changes apply to your current project plan.

Setting Costs for Material Resources

To set resource costs for consumable materials, follow these steps:

1 Click View, Resource Sheet.

2 If the Entry table is not already applied to the Resource Sheet, click View, Table, Entry.

3 Make sure the material resource is set up in your Resource Sheet.

It should be designated as a material resource in the Type field and have a unit of measurement, such as yards, tons, feet, and so on, in the Material Label field.

For more information about setting up material resources, see "Adding Material Resources to the Project" on page 186.

4 In the Std. Rate field for the material resource, enter the cost per unit.

For example, if you have a material resource that is measured in tons, and each ton of this material costs $300, enter $300 in the Std. Rate field.

5 If there's a per-use cost for the material, such as a setup fee or equipment rental fee associated with using the material, enter it in the Cost/Use field.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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