Inside Out

Determine what the Resource Graph shows

When the Resource Graph appears in the bottom pane below a task view, the graph shows the values for only one resource. When the Resource Graph appears below a resource view or in the top pane, it displays the values for all tasks. It can display the data for one resource or a group of resources; or compare data for one resource to a group. If you want to see only the data for the selected resource, click Don't Show in the Show As box for Filtered Resources. However, if you want to compare the values of the selected resource to other resources in a filter, click one of the other graph methods in the Filtered Resources area. To differentiate overallocations from regular assignments, choose methods, colors, or patterns in the Overallocated and Allocated areas of the dialog box.

In addition, when you view any of the fields that relate to work or resource availability, you can select the Show Availability Line check box to display resource availability on the graph.

Changing the Information that Appears in the Resource Graph

To choose which values you want to see in the Resource Graph, click Format, Details. A shortcut menu appears with the following choices:

Peak Units. Represents the highest percentage of units assigned to a resource during each period on the graph. Units that exceed the maximum units for the resource appear as an overallocation.

Caution Peak units can be misleading

Peak units are helpful for analyzing the allocation of a resource that represents more than one person, such as Painters, which might have maximum units of 400 percent for a four-person painter pool. However, if one resource is assigned full-time to two 2-day tasks during one week, Peak Units equals 200 percent (two tasks multiplied by 100 percent allocation) even though the person can complete 4 days of work during one week.

Work. Displays the amount of work assigned to a resource during the period. If the hours exceed the number of hours available for the resource, the excess hours appear as an overallocation. The hours available for a resource take into account the resource calendar and the resource's maximum units.

Cumulative Work. Displays the total work assigned to the resource since the project began.

Overallocation. Includes only the hours that the resource is overallocated during the period, not work hours that fit in the resource's workday.

Percent Allocation. Represents the work assigned to a resource as a percentage of his available time.

Remaining Availability. Shows the number of hours that the resource is available. This graph is helpful when you are trying to find someone to work on a new task.

Cost. Displays the labor cost and per-use cost of a resource for the period. The total cost of a task appears in the period in which the task begins or ends, if resource costs accrue at the start or end.

Cumulative Cost. Shows the running total of the cost since the start of the project. This choice can show the total cost of a project when you display the value for a group that includes all the project resources.

Work Availability. Represents the number of hours that a resource could work based on his or her maximum units and resource calendar. It doesn't take into account any existing assignments.

Unit Availability. Displays the same information as Work Availability, formatted as a percentage.

Tip Modifying field formats

You can control how information is formatted in the Resource Graph.

To change the unit for work, click Tools, Options and then click the Schedule tab. In the Work Is Entered In box, select the time unit you want for work.

To change the currency format for costs, click Tools, Options and then click the View tab.

Under Currency Options, specify the currency format you want. ^_>

To modify which information appears in the Resource Graph, follow these steps:

1 Right-click the background of the Resource Graph and then click the type of information to be displayed in the Resource Graph.

For example, if you are trying to eliminate the overallocations for a resource, click Overallocation or Percent Overallocation. On the other hand, if you are looking for an available resource, click Remaining Availability.

2 If necessary, right-click the background of the Resource Graph, and then click Bar Styles to adjust the appearance of the information.

For example, you can view overallocations for the selected resource and others in the same resource group (see Figure 25-8).

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Figure 25-8. The Resource Graph can show information for one selected resource and a group of resources.

For information about modifying the text styles or gridlines in the Resource Graph, follow the steps described in "Format Text Styles and Individual Text" and "Formatting the Appearance of Gridlines," earlier in this chapter on page 771.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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