Inside Out

Add your favorite views to the View menu

Although the most commonly used views are listed on the View menu and the View bar, they might not be your most commonly used views. For example, you might use the Task Entry view and the Detail Gantt daily, and you don't want to click More Views every time you need it.

You can add your frequently used views to the View menu and View bar. To do this, follow these steps:

1 Click View, More Views.

2 Click the view you want to add to the View menu and then click Edit.

3 In the View Definition dialog box, select the Show In Menu check box

You can use this technique to remove views you never use from the View menu and View bar as well. Simply select the view, click Edit, and clear the Show In Menu check box.

You can also rearrange the order of views listed. The task views are listed first, in alphabetical order, and then the resource views are listed in alphabetical order. In the More Views dialog box, click the view you want to rearrange and then click Edit. In the Name box, add a number in front of the name; it is then brought to the top of its respective list. Prefix all the displayed views with a sequential number, and they'll appear in that sequential order.

You can fully customize your views and create entirely new views. For more information, see "Customizing Views" on page 761.

You can think of Microsoft Project views in the following categories:

Gantt charts

Network diagrams

Graph views

Sheet views

Usage views

Forms

Combination views

Working with Gantt Charts

Gantt charts are a special type of view used extensively in project management. The left side of a Gantt chart contains a sheet view and the right side contains a bar graph along a time-scale (see Figure 4-4).

3"

Figure 4-4. A Gantt chart shows task information in the sheet portion of the view; the corresponding bar graph shows the task's duration, start and finish dates, and task relationships.

Table 4-1 describes the Microsoft Project Gantt charts.

Figure 4-4. A Gantt chart shows task information in the sheet portion of the view; the corresponding bar graph shows the task's duration, start and finish dates, and task relationships.

Type of Gantt chart How you can use it

For more information

Bar Rollup (task view)

View summary tasks with labels for all subtasks. Use the Bar Rollup view with the Rollup_Formatting macro to see all tasks concisely labeled on summary Gantt bars.

"Organizing Tasks into an Outline" on page 86

Detail Gantt (task view)

Gantt Chart (task view)

Leveling Gantt (task view)

Milestone Date Rollup (task view)

Milestone Rollup (task view)

Multiple Baselines Gantt (task view)

PA_Expected Gantt (task view)

View tasks and associated information in a sheet, and Chapter 9, see slack and slippage for tasks over time in a bar graph "Checking and on a timescale. Use the Detail Gantt to check how far a Adjusting the task can slip without affecting other tasks. Project Plan"

View tasks and associated information in a sheet, and "Creating a New see tasks and durations over time in a bar graph on a Project Plan" on timescale. Use the Gantt Chart to enter and schedule a page 62. list of tasks. This is the view that appears by default when you first start Microsoft Project.

View tasks, task delays, and slack in a sheet, and the "Balancing before-and-after effects of the Microsoft Project leveling Resource Work-

feature. Use the Leveling Gantt to check the amount of loads" on page task delay caused by leveling. 271

View summary tasks with labels for all subtasks. Use "Creating Mile-

the Milestone Date Rollup view with the stones in Your

Rollup_Formatting macro to see all tasks concisely Schedule" on labeled with milestone marks and dates on summary page 167 Gantt bars.

View summary tasks with labels for all subtasks. Use "Creating Mile-

the Milestone Rollup view with the Rollup_Formatting stones in Your macro to see all tasks concisely labeled with milestone Schedule" on marks on the summary Gantt bars. page 167

View different colored Gantt bars for the first three base- "Saving Original lines (Baseline, Baselinel, and Baseline2) on summary Plan Information tasks and subtasks in the chart portion of the view. Use Using a Base-

the Multiple Baselines Gantt to review and compare the line" on page first three baselines you saved for your project. 298.

View your schedule's expected scenario based on durations calculated from a PERT analysis.

"Calculating Your Most Probable Duration" on page 145

PA_Optimistic Gantt (task View your schedule's best-case scenario based on dura-view) tions calculated from a PERT analysis.

"Calculating Your Most Probable Duration" on page 145

Type of Gantt chart How you can use it

For more information

PA_Pessimistic Gantt (task view)

View your schedule's worst-case scenario, based on durations calculated from a PERT analysis.

"Calculating Your Most Probable Duration" on page 145

Tracking Gantt (task view) View tasks and task information in a sheet, and a chart showing a baseline and scheduled Gantt bars for each task. Use the Tracking Gantt to compare the baseline schedule with the actual schedule.

Chapter 10, "Saving a Baseline and Updating Progress"

You can change the look and content of bars on a Gantt chart. You can:

• Change the pattern, color, and shape of the Gantt bar for a selected task.

• Change the text accompanying the Gantt bar for a selected task.

• Change the format and text for all Gantt bars of a particular type.

• Change the text style for all Gantt bars of a particular type.

• Change the layout of links and bars on a Gantt chart.

• Change the gridlines in the view.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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