Grouping Project Information

Think of grouping as a more sophisticated kind of sorting, in which a graphical layout is applied to the sheet to segregate the groupings you've chosen. For example, suppose you group your task sheet by complete and incomplete tasks. Tasks that are 0 percent complete (not started yet) are grouped first and marked by a yellow band (see Figure 4-20). Tasks that are 1-99 percent complete (in progress) are grouped next, bounded by another yellow band. Tasks that are 100 percent complete are grouped last.

112

Schedule fire drill

1 day

Tue 6/15/04

Tue 6/15/04

113

Periodically visit old office to pick up mall

1 day

Tue 6/15/04

Tue 6/15/04

114

Schedule open house for clients

1 day

Tue 6/15/04

Tue 6/15/04

115

Office move project complete

0 days

Tue 6/15/04

Tue 6/15/04

B % Complete: 1% - 99%

40 days

Mon 2/23/04

9

Identify costs for new office (chairs, desks, equipment

Frl 3/5/04

10

Prepare a budget for the move

10 days

Mon 3/8/04

Frl 3/19/04

11

Select the move day

1 day

Mon 3/8/04

Mon 3/8/04

12

Hire contractors for major tenant Improvements

5 days

Mon 4/5/04

Frl 4/9/04

13

Obtain necessary permits

5 days

Mon 4/12/04

Frl 4/16/04

14

Evaluate phone system needs

1 day

Mon 3/8/04

Mon 3/8/04

B

% Complete: 100%

67 days

3

'S...

Make list of key needs that must be met by new office

7 days

Thu 111104

Frl 1 /9/04

4

Identify potential office sites

20 days

Mon 1/I2/04

Frl 2/6/04

5

Make final decision on office space

10 days

Mon 2/9/04

Frl 2/20/04

6

•s...

Finalize lease on office space

10 days

Mon 2/23/04

Frl 3/5/04

7

•s...

Identify major tenant Improvement needs

15 days

Mon 3/8/04

Frl 3/26/04

8

Obtain estimates from contractors for major tenant Impi

5 days

Mon 3/29/04

Frl 4/2/04

Figure 4-20. Groups graphically separate categories of information in a view.

The grouping band shows the title of the group, for example, Percent Complete: 0% or 100% Complete. Where appropriate, the grouping band also rolls up information summarized from the group, such as the total duration for the grouping, the earliest start date for all tasks in the grouping, the latest finish date for all tasks in the grouping, and so on. * >

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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