Establishing the Default Timesheet Fields

The Timesheet view is set up with a standard set of task and assignment fields. That set of fields changes according to the tracking method chosen. You or the project manager can change the fields that the team members see in their Timesheets. As the project server administrator, you can choose from the full set of Microsoft Project fields to dictate the set of available Timesheet fields. In turn, project managers start with your selected set of fields to tailor the Timesheets for their individual projects.

If you have defined any custom fields, including custom outline codes, you can include those MBEi in the set of default Timesheet fields as well. In fact, as of Project Web Access 2003, outline codes with drop-down value lists (or "pick lists") can be used and displayed as such in the team members' Timesheets.

For more information about defining custom enterprise task fields and task outline codes, see "Customizing Enterprise Project Fields" earlier in this chapter on page 625. For detailed information about defining drop-down value lists, see "Customizing Fields" on page 788.

To modify the set of default Timesheet fields, follow these steps: 1 In the Admin page of Project Web Access, click Manage Views in the left pane. The Specify Views page appears (see Figure 21-32).

Figure 21-32. Use the Specify Views page to modify, add, or remove views in Project Web Access.

2 Scroll down the table, almost to the bottom, to find and click the Timesheet view under the Timesheet category.

The Timesheet view definition appears below the table (see Figure 21-33).

Figure 21-33. The definition for the selected view appears at the bottom of the page.

3 With the Timesheet view selected, scroll all the way back up the page again and then click Modify View.

The Modify Timesheet View page appears (see Figure 21-34).

Figure 21-34. Specify the default set of fields from which project managers can choose for their team members' Timesheets.

4 Select one or more fields in the Available Fields box on the left and then click Add to add them to the Displayed Fields box on the right.

This process adds the selected fields to the default set of available Timesheet fields.

If you have defined any custom fields in the enterprise global, they are also part of the list of Available Fields.

5 Select one or more fields in the Displayed Fields box on the right, and click Remove to delete them from the default set of available Timesheet fields.

6 When you're finished defining the fields you want in the Displayed Fields box, click the Save Changes button at the bottom of the page.

Project managers setting up their timesheet options using the Customize Published Fields dialog box in Project Professional will see this set as the default Timesheet fields.

FEME!

Tip Develop an API to work with Timesheet information

An API can be developed to help project managers and team members interface with a third-party system such as a general ledger system or a timesheet application. Information can be sent from your project server to the third-party system. This feature is enabled through the PDS.

For information about the new APIs, refer to the Microsoft Project Software Development Kit (SDK) and search for "API". To access the SDK, go to http://msdn.microsoft.com/project, click Microsoft Project 2003, and then click SDK Documentation.

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