Entering Recurring Tasks

You might have certain tasks that need to be scheduled at regularly occurring intervals. For example, suppose that you have a project team meeting every Thursday morning. Or perhaps you gather information and generate a resource management report the first Monday of each month. Instead of entering the same task every week or every month throughout the span of the project, you can create a recurring task. To do this, follow these steps:

1 Make sure that you're working in the Gantt Chart. If necessary, click View, Gantt Chart.

2 In the Task Name field, click in the row below where you want the recurring task to appear.

3 Click Insert, Recurring Task.

4 In the Recurring Task dialog box, type the name of the recurring task in the Task Name field; for example: Generate resource management report (see Figure 3-13).

Recurring Task Information

Duration: Id

V Sunday V Monday l^ilyesdayj I- Wednesday f Thursday Friday I- Saturday Range of recurrence Start:

Thu 1/1/04

Tue 6/22/04

Calendar for scheduling this task Calendar: [Ñone

HelB

V Scheduling ignores resource calendars

Figure 3-13. Specify the name and scheduling details of your recurring task.

5 Under Recurrence Pattern, specify how often the task is to be scheduled; that is, daily, weekly, or monthly.

6 Specify the details of when the task is to take place during that frequency; for example, every other Thursday or the first Monday of every month.

7 Under Range Of Recurrence, specify when the recurring task is to start and end.

8 When finished, click OK.

The recurring task is marked with a recurring task indicator. It's represented with a summary task with all occurrences of the task as subtasks.

Tip View recurring task information

Review the recurrence pattern and range by resting your pointer over the recurring task indi-

Recurring indicator cator. Double-click the recurring task to open the Recurring Task Information dialog box.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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