Embedding an Existing Microsoft Project FileJ

To embed an existing Microsoft Project file in another application, follow these steps:

1 Open the target application and the file in which you want to embed the existing Microsoft Project file.

2 Select the location where you want the Microsoft Project object to be embedded.

3 Click Insert, Object.

If the target application does not have an Insert Object command, embedding is probably not supported. Look in the application's online Help or other documentation to see if it's called something else.

4 In the Insert Object dialog box, click the Create From File option or tab.

5 Click the Browse button.

The Browse window appears. Navigate through your computer's filing system (and onto your network if applicable) to find the drive and folder in which the project file is located.

6 Find and double-click the file.

Its path and name are entered in the File box in the Insert Object dialog box (see Figure 16-7).

Figure 16-7. Use the Insert Object dialog box to embed a Microsoft Project file into another application's file.

Figure 16-7. Use the Insert Object dialog box to embed a Microsoft Project file into another application's file.

If you want the embedded object to be linked to the source, select the Link check box. If you link the object, any changes in the original update the embedded object. Likewise, any changes made in the embedded object are reflected in the original.

If you don't link the object, you're essentially making a copy of the original object, which becomes a separate entity from the original. You can change the embedded version without affecting information in the original.

If you want the embedded project to be displayed as an icon in the target application, rather than showing as a Gantt Chart or other view, select the Display As Icon check box.

Click OK.

Part of a view of the selected project file appears in the location you selected (see Figure 16-8).

Figure 16-8. The selected project is embedded in PowerPoint.

If you selected the Display As Icon check box, the embedded project file appears as the Microsoft Project icon (by default) in the selected location (Figure 16-9).

Figure 16-9. The selected project is embedded in PowerPoint, displayed as an icon.

Tip Display an embedded file as an icon

The Display As Icon check box in the Insert Object dialog box is useful when you are embedding a large document. When the object is displayed as an icon, you just double-click the icon to open the linked file. With files such as databases and worksheets, this is the most efficient way to embed an object in Microsoft Project. The filename is included with the icon, as well as the shortcut arrow symbol.

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