Defining a Resource Skill

If you set up a resource field that defines certain skill sets, you can use the Assign Resources dialog box to filter for resources with specific skills. For example, you can use the Group field in the Resource Sheet to specify the type of resource; for example, "Writer," "Editor," "Designer," or "Programmer." To assign writing tasks, you can filter for Writer in the Group field. To assign programming tasks, you can filter for Programmer in the Group field. Filtering by the Group field can be especially useful if you have a large number of resources.

Other fields you can use to define skill sets include Code and Outline Code. You can also use custom fields such as Textl or Numberl to specify skills descriptions or numbers. The Code field is present by default on the Entry table of the Resource Sheet. You can enter any alphanumeric string you like in the Code field. Enter the set of skill codes that correspond with how you identify skills in your organization or develop your own scheme. For example, you can have a set of codes for Designer-1, Designer-2, Programmer-1, and so on. As long as you enter your codes consistently for your resources, you can successfully sort, group, and filter resources by their code.

For a more sophisticated and hierarchical code scheme, set up an outline code for skill sets. With an outline code, you can have a higher level, such as Designer; and sub-levels of 1, 2, and 3. You can then filter or group on the upper-level Designer or find just designers at level 3. You first set up your outline code and then apply the appropriate outline code to resources. With outline codes, you have the added advantage of setting up pick lists and lookup tables, so you don't have to remember the proper method for entering the code.

Note For more information about working with custom fields, see "Customizing Fields" on page 788. For more information about outline codes, see "Working with Outline Codes' on page 806.

If you're using Microsoft Office Project Professional 2003 with Project Server and the enterprise features, you can work with your project administrator to define skill sets for everyone in your enterprise resource pool using the resource breakdown structure code, enterprise resource outline codes, and the new multi-value resource outline codes. With these skills defined, you can then use the Resource Substitution Wizard and Team Builder to search throughout the enterprise resource pool to find the resources with the skill set and availability you need.

For information about the Resource Substitution Wizard and the Team Builder, see "Building Your Enterprise Project Team" on page 655.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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