Creating Keyboard Shortcuts

Key commands such as Ctrl+C are the oldest and most common shortcuts to access software features, especially for displaying dialog boxes or performing some quick action. Unfortunately, as more and more keyboard shortcuts are assigned to software features, fewer of these simple combinations are left over to be used for macros.

In Microsoft Project, a keyboard shortcut for a macro must be a combination of the Ctrl key and a letter. Because Microsoft Project has many built-in keyboard shortcuts, the only letters available for macro shortcuts are A, E, J, M, Q, T, and Y.

You can assign a keyboard shortcut to a macro when you record it, as described in "Creating Macros" earlier in this chapter. You can also assign a keyboard shortcut to a macro any time after you create it by using the Macro Options dialog box.

Follow these steps to open the Macro Options dialog box:

1 Click Tools, Macro, Macros.

2 In the Macro Name list, click the name of the macro you want to modify.

3 Click the Options button.

The Macro Options dialog box appears (see Figure 27-3).

4 Add a shortcut key combination and then click OK. You can also edit the macro description if you want.

Figure 27-3. Change a macro's description or shortcut key with the Macro Options dialog box.

Tip Use keyboard shortcuts for frequently used macros

To gain the most advantage of the quick access provided by keyboard shortcuts, assign them to frequently used macros that perform simple tasks such as opening a dialog box.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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