Using Project Guide to Make Calendar Settings

Project Guide offers a useful Calendar Wizard that can help you set both calendar options and working time settings, which can be useful when you're new to Project 2007. Follow these steps to make calendar options and Project calendar settings using this wizard:

1. If Project Guide isn't already visible, you can display it at any time by choosing ViewOToolbarsOProject Guide.

If the Project Guide toolbar is displayed and you want to hide it, you can click the Show/Hide Project Guide button on the Project Guide toolbar to hide it.

2. Click the Task button if the task pane isn't already displayed.

3. Click the Define General Working Times item listed in the Project Guide task pane.

The Preview Working Time calendar appears, as shown in Figure 3-6.

4. From the Select a Calendar Template drop-down list, choose the Base calendar that you want your project to use.

The Calendar setting offers the three Base calendar templates: Standard, Night Shift, and 24 Hours, as described in the "How calendars work" section, earlier in this chapter.

5. Click the Save and Go to Step 2 option at the bottom of the Project Guide pane.

The task pane contents change to show check boxes for each day of the week (see Figure 3-7). If you want to change the working days in your calendar for this project, click to select or deselect any day.

6. Click the Save and Go to Step 3 option, and then click Change Working Time in the task pane.

The Change Working Time dialog box, described in the preceding section, appears. Refer to that section to find out about changes you can make here.

7. Click OK to close the Change Working Time dialog box and then click the Continue to Step 4option.

8. Use the three text boxes that appear in the task pane to change the Hours Per Day, Hours Per Week, and Days Per Month settings, if you want.

9. Click the Continue to Step 5 option.

A message appears in the task pane to say that the Project calendar is now set. If you want to work with other calendars at this point, you can click the Define Additional Calendars option.

Click Save and Finish.

Figure 3-6:

You can choose your Base calendar and see a graphical view of it here.

Figure 3-6:

You can choose your Base calendar and see a graphical view of it here.

Figure 3-7:

Click and choose which days you want resources to work.

Figure 3-7:

Click and choose which days you want resources to work.

When you choose a Base calendar template, it sets the typical working time for your company. If a few resources on your project work the night shift but the majority of your resources work a standard workday, you may want to choose the Base calendar template that applies to the majority of your resources (in this case, Standard). You can make changes to specific Resource and Task calendars later (see the next two sections).

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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