Report your findings

Remember the days when you read a report on paper, instead of on your computer screen? Those days aren't gone: In lots of situations, a printed report is your best bet for clear communication about your project.

Going the Project Web Access route

Project Web Access allows you to do a lot of communicating and interacting with your team online, including notifying people of assignments, allowing them to see your Project plan (even if they don't have Project installed), and requesting status reports. You can also use features of Project Web Access to view resource availability, build a resource team from an enterprise resource pool, and review resource assignments across projects. Chapters 18 and 19 give you an overview of Project Web Access, which requires that your organization have Project Server installed. If your organization decides to implement this enterprise approach to project management, it can make your life much easier!

You can use several assignment reports to inform your human resources of their assignments on projects. To help you out, the four assignment report types provide the following information:

1 Who Does What report: Provides a list of tasks organized by resource with total work hours, number of days delay from the original schedule, and start and finish dates. It also reflects a total number of work hours for a resource on all tasks in the project.

1 Who Does What When report: Shows a calendar listing tasks organized by time period with resource assignment totals.

1 To-Do List report: Generated for a single resource (not all resources, as with the other report types) week by week in a project. It lists the task names, durations, start and finish dates, and predecessor tasks by task number.

1 Overallocated Resources report: Shows resource assignments for human resources who are overbooked on tasks during the project, including total hours, unit assignments, total hours of work on each task, and any delay from the original schedule.

Follow these steps to generate an assignment report:

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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