Ask people how the process of reporting actual activity worked

you use e-mail, schedule notes, route files, or use the Project Web Access tools such as Timesheet to gather resource information? Should you consider taking advantage of all the benefits of online collaboration for your next project?

^ Would your team rate your communications as frequent and thorough enough? Did you share enough of your project with resources, or did you inundate them with too much information? Did you send an entire Project file to people regularly when a simple report on a specific aspect of the project would have served you and them better? Did your management team feel that your reporting on the project was sufficient for their needs? Should you learn to take more advantage of other software, such as Excel and Visio, accessed through Visual Reports?

Debrief yourself?

Don't forget to sit down and have a good talk with yourself about what went on during your project. Did your team give you the kind of information you needed to operate efficiently, or should you lay down more stringent ground rules for reporting in the next project? Were you swamped with work throughout the project, and would it be wise to find someone to make updating entries for you the next time around? Did management give you information about company changes in a timely way so that you could make adjustments to keep your project on schedule?

It's often the case that in the heat of the project battle, many of us don't have time to stop and change processes or get the help we need. Review the notes you kept in the Project notes areas to see what types of snafus made you pull your hair out. Then institute changes before you begin the next project.

I Did you integrate activity on various projects successfully so that resources weren't overbooked or underutilized? If people on your team reported conflicts with other projects, consider using some special Project tools, such as hyperlinking to tasks in other project plans, creating a deliverable-based plan, or developing a master project (which involves inserting several projects into a master plan so you can view resource conflicts across them).

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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