Organize With Office 365

Organize with Office 365 Course

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Installing Microsoft Office Project

Microsoft Office Project Server 2003 Setup Issues 962 Microsoft Office Project 2003 has two editions Microsoft Office Project Standard 2003 and Microsoft Office Project Professional 2003. This appendix includes procedures and guidelines for setting up Project (both Standard and Professional versions) as a stand-alone desktop tool. Project 2003 continues using server-based solutions, as introduced in Microsoft Project 2002. You can use the collaboration features of Microsoft Office Project Web Access 2003 and Microsoft Office Project Server 2003 with Project Professional. Note that Project Server and Project Web Access interaction with Project Standard 2003 are not available you can only use Project Professional to create and work with project data saved to the Project Server database.

Microsoft Office Project Server Setup Issues

If you want to store projects in a database, use Microsoft Office Project Web Access, or take advantage of enterprise project management and resource management features, you need to install Project Server and configure it for your organization. To properly install Project Server, you should have a solid working knowledge of Microsoft SQL Server 2000 and know how to configure your computer as an administrator. In addition, your organization should commit resources to planning your enterprise project implementation in order to ensure that you get the maximum benefit from your Project Server deployment. Project Server database. All the database tables and stored procedures used by Project Server are stored here. Some users of Project data need permission to create, update, or modify data stored in a database stored in Microsoft SQL Server 2000. For more information about the contents of the database, see Pjsvrdb.htm and Pjdb.htm, located on the Microsoft Office Project Server 2003...

Getting Scheduling Feedback

After you assign tasks to resources, Microsoft Project 2003 employs Microsoft Office Smart Tags technology to provide scheduling feedback. When you make certain kinds of changes that affect scheduling such as changes to duration, start date, or finish date a green triangle might appear in the corner of the edited cell in a Gantt Chart, task sheet, or usage view. Unlike Microsoft Office Smart Tags, you cannot change or create your own feedback messages in Microsoft Project. However, you can turn them off. Click Tools, Options, and then click the Interface tab. Clear any of the check boxes under Show Indicators And Options Buttons.

Opening a project stored in the Project Server database

Open from Microsoft Office Project Server Open from Microsoft Office Project Server You see the .published version of your project in Project Professional the word Published is added to the project name in the title bar. At this point, Project Server views this project as being checked out that is, no one else can open the project in Project Professional and save changes to it. You can see the status of the project from the Open from Microsoft Office Project Server dialog box (refer to Figure 20-9) for each checked-out project, you can see who has opened it.

Where to Go from Here

Time to take what you've learned in the project management school of hard knocks and jump into the world of Microsoft Office Project 2007. When you do, you'll be rewarded with a wealth of tools and information that help you to manage your projects much more efficiently. Here's where you step out of the world of cave-dweller project management and into the brave, new world of Microsoft Office Project 2007.

Administering Project Server and Project Web Access for Your Enterprise

To implement the workgroup and enterprise features provided by Microsoft Office Project Professional 2003, Microsoft Office Project Server 2003, and Microsoft Office Project Web Access 2003, a project server administrator must configure Project Server 2003 and set up users, permissions, and other options pertinent to your organization.

Understanding the Project Workgroup and Enterprise Model

Through the use of Microsoft Office Project Professional 2003, Microsoft Office Project Server 2003, and Microsoft Office Project Web Access 2003, your organization has the capacity to set up dynamic project workgroup collaboration and refined enterprise project management functionality. Microsoft Office Project 2003 workgroup collaboration is designed to facilitate communication of task assignments and actual progress among members of a project team, using Project Web Access 2003 as the Web-based interface. In addition, team leads and resource managers can delegate tasks and manage resources as needed to accomplish the goals of the project and keep the project manager well-informed. Other stakeholders can also use Project Web Access to view various aspects of the project.

Managing Enterprise Projects and Resources

As a project manager using Microsoft Office Project 2003, you have probably created projects, assigned resources, tracked progress, and generated your fair share of reports. If you're working with enterprise project management and collaborating with your project team through Microsoft Office Project Professional 2003, Microsoft Office Project Server 2003, and Microsoft Office Project Web Access 2003, there are differences in how you work with your project and resources. This chapter covers these differences as they pertain specifically to the project manager.

Microsoft Sponsored Resources

Http www.microsoft.com office project Official site for Microsoft Project. Includes sales information, product specifications, deployment kits, and downloads. It also includes links to other resources for Microsoft Project and project management and developer resources. Microsoft Office Online http office.microsoft.com To go to the Web site quickly, press F1 to open the Microsoft Office Online side pane in Microsoft Project. Click Connect To Microsoft Office Online. Your Web browser launches and goes to the Microsoft Office Online Web site. This site contains step-by-step assistance, training modules, downloadable templates and clip art, articles, links, tools, and more for all Microsoft Office products, including Microsoft Project. Office Online Templates Microsoft Office Project 2003 Software Development Kit (SDK) At this URL, click the Microsoft Office Project 2003 1 SDK link. The Microsoft Office Project 2003 Software Development Kit contains tools Microsoft Office Project Server...

Collaborating Using EMail

Now in Microsoft Office Project 2003, the workgroup program files are no longer provided with the CD. You have to download the workgroup files from the Web and change a registry setting to enable the e-mail workgroup features for your project plan. The preferred alternative for efficient workgroup collaboration, of course, is Microsoft Office Project Professional 2003 with Microsoft Office Project Server 2003 and Microsoft Office Project Web Access 2003. This suite of products provides everything from sophisticated workgroup collaboration capabilities to robust enterprise project management functionality.

Assigning Resources to Tasks

Now you need to match them up. Tasks + resources assignments. With human, equipment, and material resources assigned to tasks, Microsoft Office Project 2003 can create a project schedule that reflects not only the project calendar, task durations, dependencies, and constraints, but also the calendars and availability of assigned resources.

Critical Path Method CPM

The Critical Path Method, or CPM, is the technique that underlies Microsoft Office Project 2003 scheduling. The focus of CPM is to analyze all series of linked tasks in a project and determine which series has the least amount of scheduling flexibility that is, the least amount of slack. This series becomes designated as the critical path.

Upgrading from a Previous Version of Project

To upgrade an older version of Microsoft Project to Project 2003, run Microsoft Office Project 2003 Setup. Be sure to close down any other applications that you might have run- ning. Place the Microsoft Office Project 2003 CD in your computer's CD-ROM drive. If Microsoft Office Project 2003 Setup doesn't start automatically, open the contents of the CD-ROM and double-click setup.exe. After Microsoft Office Project 2003 Setup is running, continue through the following steps to complete installation.

Establishing tracking settings

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Making Executive Decisions Using Project Web Access

Executives and other managing stakeholders can use the enterprise features in Microsoft Office Project Web Access 2003 to monitor and measure projects and resources throughout the entire organization. They can see information about dozens of projects and thousands of resources, presented in a manner most relevant to their requirements. By integrating Microsoft Office Project 2003 with Windows SharePoint Services, you can have additional project collaboration and analysis information at your fingertips. Windows SharePoint Services can be set up with your implementation of Microsoft Office Project Server 2003 to provide risk management, issue tracking, and document control services.

Managing Project Files

After you save a project, you can open it again and continue working. You can open a file stored on your own computer or on a network drive. If you're working in an enterprise environment, you can open your project file from the Microsoft Office Project Server 2003. You can open many different types of files in Microsoft Office Project 2003, including database, spreadsheet, or text files. You can open files from your local machine as well as from a network drive. If you're running Microsoft Office Project Professional 2003, you can also open a project file from a project stored in the Project Server 2003 database.

Customizing Your View of Project Information

Organizations are as unique as people, and each project that an organization manages has its own particular needs. The solution to each new challenge requires a specific set of information, just as each step in managing a project does. You can control what information you see and how it is formatted, whether you want to satisfy your own preferences or meet the specialized needs of a particular project. Almost every aspect of Microsoft Office Project 2003 can be molded to your specifications, including the following

Saving Project files

By opening the Save Microsoft Office Project list box, you can specify the default file format for each new Project file that you save. For example, you can save all Project 2003 files in Project 98 format if you regularly share files with someone who uses Project 98. you can't (and don't need to) select Project 2000 as a file format in the Save Microsoft Office Project list box.

Updating Task Progress

If you're using Microsoft Office Project Server 2003 with Microsoft Office Project Web Access 2003, updating task progress can become highly automated. You set up the types of progress information you want to receive from your team members, and that information is integrated with the assignments in the timesheet that team members use in Project Web Access 2003. Every week (or however often you specify), team members send you an update regarding their actual progress toward completing tasks. You can have the progress information automatically integrated into your project plan or you can review the information before incorporating it.

Overriding resource cost valuations

Deselect the Actual costs are always calculated by Microsoft Office Project check box, as shown in Figure 12-10. Calculation options for Microsoft Office Project Calculation mode f fiutomat* (* t anual If you change your mind and want Project to calculate costs as it originally did, repeat Steps 1 and 2 to display the Calculations tab of the Options box and select the Actual costs are always calculated by Microsoft Office Project check box to restore the default calculation method. Project warns you that it will overwrite any manually entered costs when you click OK.

Using Web Parts to Create a Project Information Web Page

For more information about building a Web page using Web Parts, refer to the Project Software Development Kit (SDK) and navigate to the Creating Web Parts section. To access the SDK, go to http msdn.microsoft.com project, click Microsoft Office Project 2003, and then click SDK Documentation.

Configuring Portfolio Analyzer and Portfolio Modeler

For more information about setting up SQL Server Analysis Services with Project Server and configuring the OLAP cube, download the online book from the Microsoft Project Web site entitled Microsoft Office Project 2003 Administrator's Guide. Go to http www.microsoft.com downloads, and then search for Project Server 2003. '3 Microsoft Office Project Web Access 2003 - ps2 - Microsoft Internet Explorer be to provide data for the Portfolio ad by the OLAP cube as well as wh s that you have set up Analysis Services and ss Analysis Services, Note that Project Server fill need to set security for the cube in ie, For more details, see the Microsoft Office Start menUj point to Programs, and then click

Customizing the Microsoft Project Interface

Microsoft Office Project 2003 offers a plethora of commands to assist project managers with every aspect of managing a project. Menus, toolbars, and keyboard shortcuts provide easy access to commonly used features. However, you might find that the commands you use frequently are not easily available or don't appear on a menu at all, whereas commands you never use stake a prime position. As you use Project 2003 and identify the commands you use the most, you can customize the menus and toolbars to display your favorites. You can also assign keyboard shortcuts to access commands without removing your hands from the keyboard.

Writing Microsoft Project Code with Visual Basic for Applications

If you read Chapter 27, Automating Your Work with Macros, or if you've ever created a macro in Microsoft Office Project 2003, you already know that Visual Basic for Applications is one of the most powerful features of Project 2003. But there is much more to VBA (as it is more commonly called) than creating macros to automate repetitive, tedious, or complex tasks. Access Microsoft Project features from other programs, such as Microsoft Office and Visio, or even from Web pages.

Working with Microsoft Project Data

Okay, so you're well-versed in using Microsoft Office Project 2003 to create projects, delegate tasks, set up resources and assignments, work with calendars, customize project fields and global settings, and more. What you might not know yet is how Project 2003 keeps track of all this information, including where and how it is stored. You also might not know the ways in which you can view or use this information outside of Microsoft Project. A file from Microsoft Office Project Server 2003. The project file in another application that can open the file for example, a Microsoft Project database file opened in Microsoft Office Access 2003. If you are using the enterprise features with Microsoft Office Project Professional 2003 and saving project data to the Project Server 2003 database, the Microsoft Project database also stores enterprise project information. Project Server database. The Project Server database stores settings for Microsoft Office Project Web Access 2003, including...

Participating On a Team Using Project Web Access

This is where you and Microsoft Office Project Web Access 2003 come into play. As a project team member, you use Project Web Access 2003, the Web-based companion application to Microsoft Office Project Professional 2003 used by the project manager. You use Project Web Access to maintain a detailed list of the tasks under your responsibility, to know when they're due, and to understand how they fit into the larger project picture. You can also use Project Web Access to track your progress on assignments, and submit that information to your project manager. To start using the Microsoft Project workgroup and enterprise features, you use your Web browser to connect to your organization's installation of Microsoft Office Project Server 2003. You can then log on to Project Web Access.

Capturing a View for Word Power Point or Visio

8 Select any Microsoft Project fields you want to export along with the picture of the view. The available fields are listed in the Microsoft Office Project Fields box. Click one or more fields (using Shift or Ctrl to select multiple fields) and then click Add. Click the Move buttons if necessary to rearrange the position of selected fields listed in the Fields To Export box. Then click Finish. The picture of the Microsoft Project view with any selected fields is exported and saved to the selected Microsoft Office application.

Reporting Project Information

You can print views and generate reports built in to Microsoft Office Project 2003 and use them as an integral part of your project communication plan. These views and reports leverage the power of Project 2003 by presenting the specific focus and clarity required by corporate and program departments. By tailoring the views and reports to the interests of different groups (finance, human resources, and procurement, among others), you can feed the right information to the right people, avoid misunderstandings, and mitigate problems. Microsoft Project views and reports are often used for

Opening Multiple Project Files as a

If you're set up for enterprise project management using Project Professional and Project Server, you can use Microsoft Office Project Web Access 2003 to group projects the way you need. For example, in the Project Center, you can select several projects and then click Open Into Project.

Viewing Project Information

To plan, track, and manage your project with Microsoft Office Project 2003, you enter a variety of detailed information regarding tasks, resources, assignments, durations, resource rates, and more. Project 2003, in turn, calculates certain entries to create even more information, including start dates, finish dates, costs, and remaining work. In Microsoft Project, more than 400 distinct pieces of information, including your own custom information, are available for tasks, resources, and assignments. The more tasks, resources, and assignments you have in your project, and the more custom capabilities you use, the more these pieces of information are multiplied.

Experimenting with Project Server Using the Sample Database

Server, Windows SharePoint Services, SQL Server 2000, and Analysis Services. The Project Server sample database requires Windows Server 2003. Microsoft Office Word 2003 is required in order to use the Windows SharePoint Services Documents, Issues, and Risks feature. (Word 2003 is not required to use Project Server 2003 outside the sample database.)

Standardizing Projects Using Templates

With each project you manage, you learn more and more. You practice effective project management methods and see what works and what doesn't. You gain more knowledge about project management in your specific discipline or industry. Likewise, as you continue to manage projects with Microsoft Office Project 2003, you increase your proficiency with it as a productivity tool for planning, tracking, and communicating your project information.

Example Three Customizing the Project Guide

Microsoft first introduced the Project Guide in Project 2002 to make the software easier to use and more intuitive, especially for new users. The Project Guide interface is integrated into the left of the main Project screen, where Microsoft Office applications display the Task pane (see Figure 25-24).

Connecting to Project Server through Project Web Access

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Single Tier Applications

Creating one-tier systems is still a large part of what Visual Basic programmers are doing. If you are building these systems, they should be built from components. An excellent example of this is the Microsoft Office suite of products. For the most part, Word, Excel and PowerPoint are one-tier applications.

Saving a Baseline and Updating Progress

You used Microsoft Office Project 2003 in the planning phase to organize, schedule, and budget your project. Now you can use it in the execution phase to enter progress information, analyze performance, and generate status reports. With a close eye on progress and performance, you can adjust the project plan as necessary to ensure that your scope, schedule, costs, and resources are all balanced the way you need.

Adding and Assigning Resources at the Same Time

You can add an entire group of resources from your e-mail address book, Microsoft Office Project Server 2003, or your Windows Server Active Directory to the Assign Resources dialog box, just as you can in the Resource Sheet. To add resources from a server, follow these steps

In the swim Drawing on resource pools

Don't confuse a resource pool with enterprise resources, which require that you have Project 2007 Professional, Project Server 2007, and Microsoft Office Project Web Access set up. With all this in place (see Chapters 18 and 19 for more about enterprise projects), you can track and assign resources across an entire enterprise. A resource pool, on the other hand, is simply a list of resources, saved on your company server, that several people can assign to projects. A resource pool saves everybody the trouble of creating these resources again and again in their individual projects.

How This Book Is Organized

This book is designed to help you begin to use Microsoft Office Project 2007 to plan, build, and track progress on projects, keeping in mind tried-and-true project management practices and principles. I divided the book into logical parts that follow the process of building and tracking a typical project plan. Ten seems to be a handy number of items for humans to put into lists, so this part gives you two such lists Ten Golden Rules of Project Management and Ten Project Management Software Products to Explore. The first of these chapters tells you about some dos and don'ts that can save you a lot of grief when you're using Project for the first time (or the fifth time, for that matter). The second offers a look at some add-on products and complementary software products that bring even more functionality to Microsoft Office Project.

Portal Software Can Help

SPS allows users with an author role to create documents using Microsoft Office 2000 or Office XP directly to the SharePoint workspace. Users with the coordinator role can then publish the documents to the workspace. Documents are not visible to readers until they' ve been published.

Responding to Changes in Your Project

With large, externally imposed changes or a temporarily derailed project, you might need to replan or reschedule the project. The techniques used are similar to those you used to hit your targets when you were first planning the project. You make adjustments to the schedule, costs, resources, or scope in your project plan and Microsoft Office Project 2003 recalculates your schedule so you can quickly see the results of your replanning.

Defining a Resource Skill

If you're using Microsoft Office Project Professional 2003 with Project Server and the enterprise features, you can work with your project administrator to define skill sets for everyone in your enterprise resource pool using the resource breakdown structure code, enterprise resource outline codes, and the new multi-value resource outline codes. With these skills defined, you can then use the Resource Substitution Wizard and Team Builder to search throughout the enterprise resource pool to find the resources with the skill set and availability you need.

Answering the Famous What If Question

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Importing Information into Microsoft Project

9 On the Mapping page, complete the fields to specify the information to be imported. In the To Microsoft Office Project Field column of the table, specify how fields from the source application are to map to specific Microsoft Project fields (see Figure 16-22). Any unmapped data appears in red and will not be imported. Click Next. To Microsoft Office Project Field

Integrating Microsoft Project with Microsoft Excel

Several techniques for information interchange are at your disposal to exchange information in Microsoft Office Project 2003 with Microsoft Excel. Not only can you integrate Excel information into your project plan, but you can also feed information from Project 2003 to an Excel workbook. Such capabilities provide for a greater ease of information sharing among team members and project stakeholders. Transferring data between Microsoft Project and Excel can simplify aspects of building your project plan, tracking progress, reporting status, and communicating with stakeholders

Maintaining Your Enterprise Projects

The Open From Microsoft Office Project Server dialog box appears (see Figure 22-12). All enterprise projects that you have permission to see are listed, along with their version and current checkout status. Open from Microsoft Office Project Server Open from Microsoft Office Project Server Microsoft Office Project 2003 Inside Out Checking In an Enterprise Project

Configuring Your Enterprise and Workgroup

Your organization can set up Microsoft Office Project 2003 for enterprise project management with workgroup collaboration or for workgroup collaboration only. For information about installing Project 2003, along with Project Server and enterprise project management setup issues, see Appendix A, Installing Microsoft Office Project 2003. For detailed guidance, see the Microsoft Project Help file pjsvr.chm, provided on the Companion CD as well as on the Microsoft Project 2003 installation CD. You can also download the online book from the Microsoft Project Web site entitled Microsoft Office Project 2003 Installation Guide. Go to http www.microsoft.com downloads, and then search for Project Server 2003. '3 Microsoft Office Project Web Access 2003 - ps2 - Microsoft Internet Explorer About Microsoft Office Project Server 2003 Review the version number of your Project Server. Also, see the current number of Project Web Access accounts in your organization and compare this with the number of...

Project Management Practices Administrative Closure

If the project plan is your repository for project-related documents, add your lessons learned report to the closed project. You can embed the document in the plan, create a link to the document, or add it to the document library through Microsoft Office Project Web Access 2003 and Project Server 2003.

Structuring Master Projects with Subprojects

Reviewing multiple projects' information in a master project structure is analogous to using the enterprise Portfolio Analyzer feature. If you're set up for enterprise project management c using Microsoft Office Project Professional 2003 and Microsoft Office Project Server 2003, Microsoft Office Project 2003 Inside Out

Creating a Project File

To start Microsoft Project, click the Windows Start menu. Point to All Programs, point to Microsoft Office, and then click Microsoft Project. Microsoft Project starts (see Figure 3-1). Note If you're working with enterprise projects using Microsoft Office Project Professional 2003, you might first be prompted to enter your account name to connect to Microsoft Office Project Server 2003. - Microsoft Office Project - Project 1 * Connect to Microsoft Office Online Microsoft Exchange 2000 deployment Microsoft Office XP corporate deployment Microsoft SharePoint Portal Server deployment

Understanding Projects and Project Management

With Microsoft Office Project 2003, this isn't so. Although Project 2003 helps you create a project plan, the actual project is being executed by you and your team, who are carrying out the tasks to fulfill the overarching goals of the project. It's up to you to track and control the actual project, using the project plan as your essential road map. When effectively maintained, the project plan is a model providing an accurate picture of what's currently going on in your project, what has happened in the past, and what will happen in the future.

Specify multiple properties for a single resource

If you're set up for enterprise project management using Microsoft Office Project Server 2003 and Project Professional, your project server administrator can identify enterprise resources as having multiple properties, such as skills, locations, or certifications. These multiple properties are set up with the Enterprise Resource Multi-Value (ERMV) fields, which are the enterprise resource outline codes numbered 20-29.

Importing an Excel task list

Project 2007 Task Information

I am a firm believer that you should make things easy on yourself. If you like to noodle around with your task list for a project in Excel, you shouldn't have to retype everything into Project to build a Project plan. For that reason, Microsoft has provided an Excel Task List template. This template, located in the Microsoft Office template folder, can be opened from Excel.

Downloading a Project Template

Project Management Clipart

Note the application icon beside each template name, and be sure to select one with the Microsoft Project icon. Other templates related to project management are also listed for other applications such as Microsoft Office PowerPoint 2003 and Microsoft Office Access 2003.

Protecting Baseline Information

If you're using Microsoft Office Project Professional 2003 with Microsoft Office Project Server 2003 and the enterprise project management features, your project server administrator grants or denies the ability to save baselines in enterprise projects. Only those who have the Save Baseline permission set by the administrator can save or potentially overwrite a baseline in your project. This baseline protection feature, new in Project 2003, is used by organizations who want to lock down baseline information and ensure it's never changed through the life of the project without the proper stakeholder approvals.

Understanding Project Ole Db Provider Data

This allows Project Web Access to present data using Microsoft Office Web Pivot-Table and PivotChart reports. For more information about using OLE DB, see Microsoft Access and Microsoft Office Excel 2003 online Help. You might also find Microsoft OLE DB 2.0 Programmer's Reference and Data Access SDK helpful. You can also visit www.msdn.microsoft.com. In the Search MSDN box, enter Choosing Your Data Access Strategy and then click Go. Under Technical Resources, click Choosing Your Data Access Strategy (OLE DB Technical Articles).

Using the Gantt Chart Wizard

Note A wizard is an interactive series of dialog boxes that require you to answer questions or make selections. Project uses your input to create or modify some aspect of your project (in this case, the formatting that is applied to your Gantt Chart). The Microsoft Office family of products uses wizards to automate many functions.

Creating Server interfaces with Other Applications

If you're set up for enterprise project management using Microsoft Office Project Professional 2003 and Microsoft Office Project Server 2003, your organization might take advantage of additional means for working with other applications. API for Timesheets. Provides an interface from Project Server and Microsoft Office Project Web Access 2003 to a third-party timesheet program or your organization's general ledger system.

Building the OLAP cube

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Integrating Microsoft Project with Microsoft Outlook

Microsoft Office Project 2003 and Microsoft Office Outlook 2003 are partners well-suited for one another. A Project 2003 plan is made up of tasks, and Outlook 2003 includes the Tasks list. Microsoft Project schedules when tasks should be started and finished Outlook has its Calendar. You use Microsoft Project to set up resource information Outlook has its Address Book listing information about people in your organization. You need to communicate project information with team members and other stakeholders Outlook can send messages and files to these people.

Understanding the Impact of Resources in the Project Plan

This procedure might seem like a simple way of managing a project, but if you do it this way, you'll miss out on the tremendous scheduling, tracking, and communication capabilities provided by Microsoft Office Project 2003. By adding resources to your project, you can do the following

Setting Up Project for the First Time

After Microsoft Office Project Standard 2003 Setup or Microsoft Office Project Professional 2003 Setup is running, continue through the following steps to complete installation. The hard disk space required by the customized installation of Project Standard or Project Professional is updated in the lower right corner of the Microsoft Office Project 2003 Setup window when you add or remove features from the installation. When the installation is finished, the Setup Completed window appears. You can use the Web to check for the latest product updates from Microsoft and you can delete any installation files required by Setup that are no longer needed. Click Finish. You can now run Microsoft Office Project 2003 by clicking Start, All Programs, Microsoft Office, and then Microsoft Office Project 2003.

Using the CD

Caution This book also contains a trial version of the Microsoft Office Project 2003 Standard Edition software. This software is fully functional, but it expires 60 days after you install it. You should not install the trial version if you have already installed the full version of either Microsoft Office Project 2003 Standard Edition or Microsoft Office Project 2003 Professional Edition.

Field Reference

This appendix lists all the fields available in Microsoft Office Project 2003, broken down by type of data Each row in the following tables contains the name of a field in Project 2003 and the category in Microsoft Project to which the field belongs for example, tasks, resources, and so on. Each row contains a description of the field and the name of the field when it's exposed using the Microsoft Office Project 11.0 OLE DB Provider. Each row also includes the name of the field when you open a project as a database, for example, when you save a project as a Microsoft Office Access database and open it in Access.

Activating Project

Project 2003 runs with full product features 50 times before it requires activation. The Microsoft Office Project 2003 Activation Wizard runs the first time you run Microsoft Project, and it will guide you through the activation process. 1 Start Microsoft Office Project 2003. The Microsoft Office Project 2003 Activation Wizard appears if you have not yet activated Project. 2 On the Activation Wizard page of the Microsoft Office Project 2003 Activation Wizard, select either I Want To Activate The Software Over The Internet or I Want To Activate The Software By Telephone. Click the Next button.

Problem solution

During the initial discussions, it quickly became apparent that Microsoft Office Project 2003 would be the ideal solution, even though it was still in very early development. Through Technology Associates International, DEA Brown & Sharpe was invited to take part in the Rapid Adoption Program for Microsoft Office Project 2003 and they enthusiastically accepted. Once enrolled on the program, Technology Associates worked closely with DEA Brown & Sharpe IT Manager Nick Ward and members of the senior management team to complete the system design and initial consultation process. After considering the system design proposal, DEA Brown & Sharpe chose to implement Microsoft Office Project Professional 2003 and Microsoft Office Project Server 2003. Combined, these products make up the Microsoft Solution for Enterprise Project Management (EPM). One key aspect of the solution is the new feature in Microsoft Office Project 2003 called multi-value fields. To meet the demands for engineers to...

Using this Book

This book is designed for intermediate to advanced computer users who manage projects. Even if you have never used Microsoft Project or managed a project before, this book assumes you have experience with Microsoft Windows and at least a couple of programs in Microsoft Office for example, Microsoft Word, Microsoft Excel, or Microsoft Outlook. Part 7 Managing Projects Across Your Enterprise Microsoft Project helps to facilitate collaboration in project teams across your enterprise. If you're using Microsoft Office Project Professional 2003, Microsoft Office Project Server 2003, and Microsoft Office Project Web Access 2003, you and your organization have access to the robust project team collaboration and enterprise project management features. In this part, you see how you can exchange project-related messages with members of your resource team. You can assign tasks, obtain task progress updates, and receive status reports. This part also describes how you can set up and use the...

Working with views

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Using versions

To open a version, click the Open button in Project. You see the available version for each project in the Open from Microsoft Office Project Server dialog box, as shown in Figure 20-44. Simply highlight the appropriate project and version, and click the Open button. Open from Microsoft Office Project Server

Finding online help

You also can open the Help menu and click Office on the Web to follow a link to the Microsoft Office Online Web site. At this site, you can find things such as update information, files to download, and a link to a list of software companies that provide add-on products or specialize in the use of Microsoft Project. If you have a technical question about Project, you can click Assistance to use Online Support or to look up articles on Microsoft Project stored in Microsoft's Knowledge Base. You also can find links on this page to the Microsoft Project Newsgroups, the Microsoft Project Resource Kit, and the Solution Provider Database.

Learning As You Go

Office Online provides links to Web resources having to do with Microsoft Project, including news, downloads, and templates. For example, click the Connect To Microsoft Office Online link, and the associated Web site appears in a new window (see Figure 1-15). You might see Spotlight links that provide information about highlighted services and features having to do with Microsoft Project or Microsoft Office. Figure 1-15. Find spotlighted features, downloadable templates, and user assistance from Microsoft Office Online on the Web. Figure 1-15. Find spotlighted features, downloadable templates, and user assistance from Microsoft Office Online on the Web. 1 At the bottom of the Search Results pane, under Search, click Microsoft Office Online, or Assistance. Unable to connect to Microsoft Office Online. Microsoft Office Project and tt Reference Programmability Sen iritv anrl Privarv In the effort to march to the Microsoft Office drumbeat, Microsoft Project Help has lost the goal-based...

Starting Project

When you open Microsoft Project from the Programs folder of the Windows Start menu, Project initially displays the main screen for Project 2003, as shown in Figure 2-1. On the left, you see the new Getting Started pane, which is common to Office 2003 products. The Getting Started pane helps users open files, start a new project, and, if connected to the Internet, get information about Project 2003 from Microsoft Office Online, which supplies new, updated Help information in addition to the Help information that comes with Project.

About This Book

Microsoft Office Project 2007, the most recent incarnation of the world's most popular project management software, offers a tremendous wealth of functionality to users. However, it's probably not like any other software you've ever used, so mastering it can seem a daunting process. One trick is to understand how its features relate to what you do every day as a project manager. Another is to get someone like me to tell you all about its features and how to use them. In Microsoft Office Project 2007 For Dummies, my goal is to help you explore all that Project offers, providing information on relevant project management concepts while also offering specific procedures to build and track your Project plans. But more importantly, I offer advice on how to make all these features and procedures mesh with what you already know as a project manager to make the transition easier.

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