Informal Project Management

With informal project management, the organization recognizes the high cost of paperwork. Informal project management does not eliminate paperwork. Instead, paperwork requirements are reduced to the minimum acceptable levels. For this to work effectively, the organization must experience effective communications, cooperation, trust, and teamwork. These four elements are critical components of a cooperative culture.

As trust develops, project sponsorship may be pushed down from the executive levels to middle management. The project managers no longer wears multiple hats (i.e., being a project manager and line manager at the same time), but functions as a dedicated project manager.

The development of project management methodologies at Level 2 are based upon rigid policies and procedures. But in Level 3, with a singular methodology based more upon informal project management, methodologies are written in the format of general guidelines and checklists. This drastically lowers methodology execution cost and execution time.

The advent of colored printers has allowed companies to provide additional information without words. As an example, one company uses a "traffic light" beside each work breakdown structure (WBS) work package in the status report. The traffic light is either red, yellow, or green, based upon the following definitions:

• Red: A problem exists that may affect time, cost, scope, or quality. Sponsor involvement is necessary.

• Yellow: This is a caution. A potential problem may exist. The sponsor is informed, but no action by the sponsor is necessary right now.

• Green: Work is progressing as planned. Sponsor involvement is not necessary.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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