This section allows the project team to request any other information deemed necessary to the tender process.


It may be necessary to request that suppliers explicitly agree to the confidentiality statements outlined in the SOW, if they have not already done so. For clarity, we suggest you repeat those statements here:

• During the course of this tender process, you may acquire confidential information relating to our business, project and/or customers.

• You agree to keep this information strictly confidential at all times, even after the project has been completed.

• You will not use it for your personal gain or the gain of any other person.

• You may disclose confidential information only to the extent that such disclosure is necessary for the submission of a formal supplier proposal.

• This does not apply to information that must legally be disclosed, or that becomes available to and known by the public.

Note that if suppliers do not agree with these clauses, they should explicitly state this in their response.


List any other information required to provide the project team with confidence that the supplier can meet the requirements stated in the SOW. Examples include:

• product specifications or marketing brochures;

• website addresses for further product information;

• profiles of staff offering to provide services.

You are now ready to collate all the materials listed in this section and create your request for proposal (RFP) document. Following the release of the RFP and selection of a preferred supplier, the next step in the project life cycle is to formalize the relationship with the supplier by creating a supplier contract.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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