Create A Procurement Plan

A procurement plan identifies the products to be procured from external suppliers and the timeframes and methods of procurement. This includes:

• An overview of the external supply market. This will provide key stakeholders with confidence that the products do actually exist in the market and that suitable suppliers can readily provide them within the time and budget constraints.

• A full list of the products to be acquired and a detailed description of each product.

• The justification for procuring the products externally rather than internally.

• A plan outlining the timeframes for acquiring the products.

• A tender process describing how the preferred suppliers will be chosen.

• A procurement process describing how the products will be acquired from the preferred supplier. It also describes how the supplier relationship will be managed to ensure continued delivery.

It is important to note that for the purposes of this book, the term 'products' includes goods (such as computer hardware, materials and equipment) and services (such as raw labour, technical services, consultancy and management). A procurement plan should be

Table 3.33 Communications matrix

ID

Project sponsor

Proj ect manager

Project leader

Project member

Quality manager

Procurement manager

Communications manager

Profit office manager

Other project resource

Other external body

1.1

A

R

R

R

R

R,M

R

R

(Supplier)

1.2

R

R

A

M

R

(Supplier)

1.3

A

R

M

1.4

A

R

M

1.5

R

A

R

R

M

(Supplier)

1.6

R

A

M

1.7

R

A

R

R

R

M

R

A = Accountable for the communications event, develops and distributes materials and facilitates meetings.

R = Receives communications materials provided, takes part in meetings.

M = Monitors communications process and provides feedback.

created for any project that involves the acquisition of product from an external supplier. Whether it involves one or more products or suppliers, a clear plan for the acquisition of products should be documented in the form of a procurement plan. This document is formed in the latter half of the project planning phase, and relies heavily on the description of deliverables provided in the project plan and quality plan.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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