Time management process

The time management process is the method by which time spent by staff undertaking project tasks is recorded against the project. Recording the actual time spent by staff on a project has various purposes. It is used to calculate the total time spent undertaking each task as well as the total staff cost of undertaking each task in the project enable the project manager to control the level of resource allocated to each task identify the percentage of each task completed as well as the amount of...

Definitions

The following definitions apply to terminology used in this book acceptance management The process by which deliverables produced by the project are reviewed and accepted by the customer. acceptance planning The process of identifying the milestones, criteria and standards for the acceptance of deliverables by the customer. business case A document outlining the justification for initiation of a project. It includes a description of the business problem or opportunity, a list of the available...

Project closure

Following the acceptance of all project deliverables by the customer, the project will have met its objectives and be ready for closure. Project closure is the last phase in the project life cycle, and must be conducted formally so that the business benefits delivered by the project are fully realized by the customer. The activities outlined in Figure 1.6 are undertaken. Figure 1.6 Project closure activities Perform project closure Project closure, or 'close-out', essentially involves winding...

Documents

Table A.1 lists the documents created by project managers during the project management life cycle. See www.method123.com for a complete set of project management templates, to help you create all of the documents outlined in this book. Project initiation Project planning Project execution Project closure Figure A.l Project life cycle activity model Tender management process Statement of work (SOW) Request for information (RFI) Request for proposal (RFP) Supplier contract Tender register Time...

Contract The Suppliers

Having now created a suite of detailed plans for the project, the project manager will be ready to contract external suppliers to the project. While the procurement plan identifies the products to be procured from external suppliers, it does not describe in detail the method of selecting a preferred supplier with which to enter into a formal contract. This section covers the selection and appointment of a preferred supplier to the project. The usual method of selecting a preferred supplier (or...

Appoint The Project Team

Having completed the terms of reference, you will now have a very clear understanding of the types of project roles required and number of people required to fulfil each role. The next step is to appoint people to these roles, to carry out the project. The first person appointed to the project is typically the project manager. The reason is that the project manager is responsible for ensuring that the right candidates with the right skills are appointed into the right roles within the project....

Create A Communications Plan

A communications plan describes the information to be disseminated to all project stakeholders to keep them regularly informed of the progress of the project. A clear communications plan is vital to the success of the project, as it helps ensure that all project resources and stakeholders are working towards the same project objectives, and that any hurdles are overcome in a planned and informed manner. The communications plan contains the following information the information requirements of...