Time Sheets

All projects, in some or another, utilize time sheets as the foundation for capturing and coordinating work performed on the project. Timesheets are simple in principle and have the advantage of offering information that comes directly from the people who are actually doing the project tasks.

Timesheets are useful to any project and should be submitted by team members on a (1) weekly, (2) semi-monthly, or a (3) monthly basis. These time sheets indicate the project tasks that resources are working on (e.g., John worked 180 hours on WBS item 20.4.3 for the month of July) and are authorized either by the project manager or client. The timesheets are consolidated and used accordingly for billing or invoicing purposes. If timesheets are an important part of the invoicing cycle, the project managers must be made aware of the anticipated cash flow at each month by the contracting team. Late or delayed timesheets affect this cash flow and also affect the company's financial position. The project manager should also consolidate the hours worked per WBS item and capture these work-hours against the budgeted planned hours. Today, many project software tools allow for timesheet capturing.

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