Planning and Selecting Project Resources

It is critical to the planning stage that the project manager determines exactly what type of resources will be needed to design, develop, test, and implement a specific project. A vital task of the project manager is to select team resources who are well-qualified to perform the work of the IT project. The project manager must identify the technical, interpersonal, and organizational skills needed to complete the project. One technique to determine this requirement is to create a first-pass skills assessment matrix for the project (see Table 5.4).

Table 5.4: Resource skills required by project

#

Project Resource

Qty

Skills Required

1.2

Project manager

1

Project management, ASP, HTML, Word

2.3

Business analyst

2

Database skills, Excel, Word,

3.G

Developers

3_

IIS4.0, ASP, JavaScript,

Table 5.4: Resource skills required by project

#

Project Resource

Qty

Skills Required

HTML, PERL

4.2

Tester

1

Word, Test case development

5.0

Trainer

1

Presentation skills, PowerPoint, CBT

The project manager is the focal point of contact in identifying the necessary skill levels. The following steps can help project managers determine the resources needed on the project:

• Ensure the project WBS is approved and that all tasks are in order and correctly identified.

• Assess each WBS activity by the core skillsets needed (i.e., analysts, developers, testers).

• Assess the quantity resources that would be needed per WBS activity to shorten the duration.

• Document each resource skillset with estimated quantities needed.

Planning involves understanding how the company's human resource policies and guidelines will affect the project. All project stakeholders must know and understand their roles in the project, which all contribute to the success of the project.

When dealing with any part-time or temporary resources on the project, project managers should be aware that the project gains the maximum value from part-time individuals assigned to the project. So very often, part-time members are recalled back to their previous projects on urgent matters, and never return. This leads to frustration, as these recalled resources are now unable to work the time that has been dedicated to the project. In order to do the resource planning on the project, it is necessary to have some base information to get good results. Possible sources for this information are

Historical information from a similar project Knowledge from within the organization Benchmark information from other organizations

Table 5.5 illustrates a resource usage technique that allows the project manager to determine the number of resources that are required and helps the project manager understand the importance of the individual financial impacts on the project.

Table 5.5: Planning for resource usage

Resource Type

Qty

Part-time /Contractor

Rate

Required Hours

Cost ($)

Project manager

1

????????

$120

160

$19,200.00

Business analyst

2

????????

$90

60

$10,800.00

Developers

3

????????

$110

250

$82,500.00

Tester

1

????????

$80

40

$3,200.00

Trainer

1

????????

$70

36

$2,520.00

Total Cost

8

3

?/td>

546 hrs

$118,220.00

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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