Establishing the Project Infrastructure

It is important that the project manager plans and sets up the necessary infrastructure prior to any project team members starting on the project. Each respective team member should have the following items established on or before the first week of starting on the project:

• Physical access to the building (either temporary or permanent). This could be in the form of (1) elevator key; (2) cardkey, (3) front door key or (4) scan entry access.

• Employee numbers in hand and employees are on payroll

• A desk and telephonic instrument

• Access to the corporate network

• Appropriate workstations and required software applications to perform work

• Access to necessary training in corporate policies and culture

• A mentor to coach these new members on the project

• The standard benefits of being on that project, such as parking permits and corporate discounts

THE TECHNICAL DESIGN

The technical phase or stage of the project is one that involves many resources and consumes many hours of careful design and verification. Without a sound technical design, you do not have a working system. It's that clear! A project manager would not want to face a situation where only certain deliverables were met, but the project failed due to technological problems that were not taken into consideration during the design phase. I hope to present project managers with a good idea of what crucial elements they should be looking for when designing the solution (see Figure 5.11).

Hold kick-off meetings

JAD/RAD sessions

Hold kick-off meetings

JAD/RAD sessions

Figure 5.11: The technical approach

The design phase aims to (1) outline the solution technically, and (2) consider the required resources needed to develop and implement the proposed system for the project. The project manager must ensure that there is constant discussion between the development manager and his or her technical team regarding the design of the solution in order to consider the following:(see Table 5.9).

Table 5.9: Design techniques used in the design phase

Technique

What It Represents

Data flow model / Diagram

Flow of data for the solution

Entity relationship diagram (ERD)

Relationship model

Screen designs / User interface model

Look and feel of solution

Menu network / Screen navigation

Flow of the system

Application prototype

An exploratory model of the solution

System interfaces model

Definition of all the interfaces needed

Data dictionary

Definition of data elements in database

Report layouts

Definition of what the required reports are

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