Practice Exam Questions

PM Milestone Project Management Templates

PM Milestone 7000 Project Management Templates

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Select the statement that most closely defines a project.

A. A project is any service that represents an ongoing effort.

B. A project is any short-term endeavor that provides multiple products or services.

C. A project is any short-term endeavor that provides a single product or service. There is a definite start and end date to a project.

D. A project is any endeavor that provides a single product or service. The start and end dates are not necessary.

In your requirements documentation efforts, which two elements must you consider to determine whether the project is well enough defined to provide the requirements?

A. Success metrics

B. Task durations

C. Task team member assignments

D. Completion metrics When in the controlling phase of a project, where will you be concentrating a lot of your effort?

A. Developing the requirements

B. Checking for out-of-scope conditions

C. Preparing Lessons Learned documentation

P. Writing the project plan When developing your project scope document, which characteristic of the project manager will you primarily be concerned with?

A. Dull-time vs. part-time

B. Formal vs. informal authority

C. Certifications

P. Project priority Choose the time when you' d move a project to the closing phase, even though it ' s deliverables are not yet completed.

A. Too many project team members quit

B. Project scope became enlarged

C. Project plan rejected

P. Wrong project plan software choice

When developing a project' s calendar and thinking about company holidays, individual team members calendars, and special days declared by the company, which important dates might you overlook in your multinational company if you re not careful? (Select all that apply).

A. Religious festivals

B. Holidays in other countries

C. Team members who work weekend schedules

D. Team members who work four ten-hour days Which document will you be working on when you go through the process of deconstructing deliverables?

A. Scope document

B. Concept document

C. Work breakdown structure

D. Lessons learned

Of the following elements, which one is not a trait a project manager must have?

A. Possess excellent public speaking capabilities

B. Effectively balance skills and project forecasting

C. Know how to be both adaptable and flexible

D. Be able to recognize and implement valuable resources as your project team members

E. Know how to communicate effectively

When preparing resource cost estimates, which of the following issues will need to be taken into consideration? Move the appropriate items into the Cost Estimate Consideration boxes.

Molly is a new project manager with Acme Widgets. She has developed a project plan and submitted it to her sponsor, but he promptly returned it to her with a sticky-note attached that says incomplete. The plan has the WBS in it. Which of these components does she still need to check, to be sure to include with her plan? (Select all that apply.)

A. Stakeholders

B. Sponsor

C. Corporate managers unaffiliated with the project

D. Requirements

E. Budget

F. Marketing plan

G. Scheduled tasks

Which of these acronyms represents the Project Management Institute' s preferred methodology?

A. PACE

B. IIII

C. PIECC

D. IPECC

E. PEACE

Of the elements listed, which ones do not belong in the scope definition document?

A. The sponsor of the project

B. The way that you will control any risks encountered

C. The targeted completion date

D. The budget dollars allocated for the project

1 In which phase of a project will you chiefly use

3 iteration?

. A. Initiating

B. Planning

C. Execution

D. Controlling

E. Closing

1 When considering the team structure you' l l be

4 utilizing in your project, which two types will be

. the most likely?

A. Part-time matrix

B. Shift matrix

C. Full-time matrix

D. Team matrix

1 Why would you attempt to negotiate a delay in

5 a project' s tasks?

B. When a team member isn t getting a task done quickly enough

C. When tasks have been added to the project after it' s underway

D. When a stakeholder wants a change to a task that will impact the project' s scope Arrange the documents shown in order of occurrence.

From the items shown, group those scope document categories that represent people, those that represent money, and those that represent technical control decisions.

When considering a good change-control process, which three changes should be taken into account?

A. Design

B. Team member

C. Stakeholder

D. Schedule

E. Cost

1 What is the most important reason why you 9 have to immediately deal with a disgruntled . employee when in the executing phase of a project?

A. Because you run the risk of him bringing the entire team' s morale down

B. Because he may sabotage the project

C. Because he may deliberately slack off

D. Because his bad attitude will be noticed by stakeholders

2 Which type of budget do you have if you' re

0 primarily working with budget estimates and . project assumptions?

A. Non-finalized

B. Cost-center

C. Bottom-up

D. Top-down

2 In a scope document, which requirements

1 should you identify? (Select all that apply.)

■ A. Requirements defined by team members

B. Optional requirements

C. Mandatory requirements

D. Requirements presented by non-customers

2 You ' re handed a project overview and a list of 2 requirements. With this information in hand,

. which two elements should you be concerned with?

A. Success metrics

B. Task durations

C. Measurable outcomes

D. Team member task assignments

2 When faced with a proposed scope deviation,

3 what will be your first order of business?

B. Quantify the effect of the deviation in terms of cost, resources and time

C. Calculate budget variances

D. Determine the cause

2 Which roles should management play in any

4 given project? (Select all that apply.)

■ A. Definition of project concept and charter

B. Appointing of team members

C. Putting you in contact with vendors

D. Assistance in defining and approving scope

E. Reviewing and approving of all deliverables

2 What elements will you need in order to be able

5 to successfully determine the project ' s

A. Detailed cost estimates for each task

B. Complete list of deliverables

C. Listing of all tasks, activities, and phases

D. Detailed estimates of project tasks

E. Vendor contact information

F. Information regarding team member preferences for schedule format

2 Why is it important to pay special attention to

6 the risks that activities on the critical path might

A. Because activities on the critical path are the most important

B. Because of their possibility to affect the entire project' s scope

C. Because stakeholders pay close attention to critical path activities

D. Because the concentration of team members is the most on critical- path activities

2 At project planning time, when you want to

7 indicate a key turning point in the project, what

. project element do you use?

A. New phase

B. New activity

C. Milestone

D. New task

E. Successor designation

2 You ' re a project manager for a project that ' s

8 well into the executing phase. Which of the

. activities below will you be involved with during this phase? (Select all that apply.)

A. Writing the project closure documents

B. Modifying the project' s schedule

C. Comparing budget variances, estimated to actual

D. Obtaining sign-off of the scope document

From the list below, place each activity to its correct PACE project phase.

3 Which project management methodology is

0 useful because it wraps up a lot of the project . documentation and formalization into fewer, easier steps?

A. PACE

B. IPECC

C. IIII

D. PIECC

E. APCE

3 What elements are included in any given WBS?

1 (Select all that apply.)

B. Finance department sign-off

C. Durations

D. Vendor statement of work (SOW)

E. Team members

F. Cost estimates

3 Of the various cost-estimating techniques at

2 your disposal, which will you most likely use in . most projects?

A. Parametric

B. Linear regression

C. Top-down

D. Bottom-up

E. Indexing

F. Unit

3 You ' re a project manager working on a

3 mid-sized project that ' s well into the executing

. phase. Which of the following items will you not be tracking during this time? (Select all that apply.)

A. Project s scope

B. Vendor agreements

C. Deliverable creation

D. Project schedule

E. Variance analysis

3 When preparing a project ' s business case

4 statement, which elements should you always . include? (Select all that apply.)

A. Estimated costs

B. Project duration

C. Payback period

D. Benefits

E. Team members involved

3 You are the project manager for a moderately

5 sized project well into the executing/controlling

. phase. What is the largest risk that you will be monitoring for during this time?

A. Scope creep

B. Vendor going out of business

C. Team member leaving the company

D. Sponsor losing interest in the project

3 Which two criteria are needed for any milestone

6 that you develop in your project plan?

B. Entry

C. Exit

D. Completion

3 In which document should you identify the

7 manner in which team members ' performance

. will be reviewed?

A. Concept

B. Charter

C. Scope

D. Project plan

3 Why don' t all budget or schedule variances

8 have an impact on the project ' s scope?

■ A. Because some tasks aren' t on the critical path

B. Because you asked for more money and time than the project really required

C. Because the sponsor has the ability to smooth over such variances

D. Because some variances don' t involve money or time

3 In which area will the bulk of the project 9 manager' s work be concentrated?

■ A. Preparatory documentation of the project

B. Managing the people who are performing the tasks

C. Interfacing with the sponsor and stakeholders

D. Controlling the tasks

4 In the IPECC methodology that PMI endorses,

0 which of the following risk elements are not

■ developed in the planning stage? (Select all that apply.)

A. Risk response development

B. Risk quantification

C. Risk response control

D. Risk identification

4 You are the project manager for a mid-sized

1 project that' s well underway and is late in the

■ executing phase. What event could occur at this point that might force you to immediately move the project into the closing phase?

A. Sponsor loses interest in the project

B. All project resources are exhausted

C. A key team member leaves the company

D. Too much team member in-fighting

4 In your scope document, what would a suitable

2 deliverable description include? (Select all that

A. What the product will cost

B. What the product will be able to do

C. What the product will look like

D. Who will use the product

E. Why the product is needed

F. Why you have to invent a new product when off-the-shelf products will do

4 You are a new project manager for your

3 company. The previous project manager left

. abruptly. When reviewing the project manager' s latest project, the one he was involved in prior to his departure, you find that the scope document is poorly formulated and missing several key elements. What are the two steps you should next take?

A. Scrap the scope document and start over

B. Gain sponsor/stakeholder sign-off on a new document

C. Fill in the missing scope elements

D. Go back to the business analysis and reformulate the requirements

E. Review the charter to see if it too is missing crucial elements

4 Suppose that a vendor tells you, "There was a

4 flood in Alabama, where our parts house is at,

. and we can 't get the parts you need to you for another three weeks." You need these parts for an activity in your project plan and, unfortunately, the activity is on the project' s critical path. What should you do next? Put the listed actions in chronological order. (Note that not all actions are recommended.)

4 You are a new project manager for your

5 company. The previous project manager left

. abruptly. When reviewing the project manager' s latest project, the one he was involved in prior to his departure, you find that the scope document is poorly formulated and missing several key elements. Delving further into the project documentation, you realize that several requirements seem to be missing. What is your next step?

A. Notify stakeholders

B. Go back and formulate the additional requirements

C. Add the new requirements to the scope document

D. Ask that the project be killed

4 Looking at the exhibit, what ' s the critical path?

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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