Review Questions

1 Which of these problems runs the highest risk of . requiring a scope change 2 What are the three categories of estimates that . you'll make when considering any portion of your E. Administrative and supervisory overhead 3 You're the project manager for a large software . manufacturing company. Your latest project involves developing CD DVD writing software for CD burners that are connected to Windows XP computers. You're given 135,000 to work with for this project. What kind of budget will...

Stakeholders Roles and Authorities

Remember that the stakeholders are those who have something at stake in this project. Stakeholders can be, but don ' t have to be, the end users of the system. Stakeholders can be, but don 't have to be, the project sponsor. Stakeholders can be vendors, marketing experts who can use the project' s outcome to further the goals and ambitions of the company, salespeople who can advance-sell the project ' s outcomes, and so forth. In the scope document, you must identify the needs and expectations...

Assessment Test

How many ways can a project be declared final 2. Select all the PMI-recognized standard project management phases. In what ways would not having thorough requirements identification, documentation, and metrics adversely impact your project (Select all that apply.) A. Scope may arbitrarily enlarge B. Can't tell who the customer is C. Don t know what deliverable to develop D. Can t tell when the project is complete E. Can t tell when the project is successful component that authorizes the project...

Decomposing Deliverables

With the deliverables and their requirements in hand, you now examine them one at a time, subdividing each requirement into its constituent elements. This process is called decomposition and involves boiling down the tasks, activities, and phases that you'll perform in order to build a given deliverable. When decomposing deliverables, you'll be concentrating on what needs to be done, how long it will take (including both total person-hours and elapsed time), and the materials and cost required....

Analyzing Project Requirements

It' s critical that you clearly understand the project requirements and write them down so that they are as clear to any other project stakeholders as they are to you. Your requirement definitions will, in turn, contribute to all the other project documents we' ve spent the last four chapters on and thus need to be very accurate, precise, well understood, and well documented. If they' re not, then the project is going to suffer from a poorly formed scope document and, in turn, the scope will...

Project Budget Elements

Keeping a project budget means knowing the difference between a formal budget as kept by the company's finance office and one that's designed to illustrate how much you've spent on any one task. One common misconception, especially in the IT world, is that accounting is the same as budgeting. That's not true. Accounting is designed for external reporting, whereas budgeting is designed for internal informational needs. Accounting looks back on the money you've spent budgeting looks ahead....

Project Management Phases

In this section, I' l l elaborate on what each of the phases are about. You should keep in mind that these phases don 't need to be distinctively called out as you formulate your project documents and bind them into a project book. In other words, it ' s not really necessary to have a tab that says Initiating. However, the concepts behind each phase should be discernable within a completed project Someone with a project management background should be able...

Determining Appropriate Schedule Formats

Dinally, you determine, based upon the input you' ve received relative to scheduling and time data, the best way of reflecting a team member' s schedule. The test objective implies that you' d determine the best schedule format for each individual working on the team. However, this may represent too much work for the project manager, and you may decide to represent everyone s schedule in one single format. That' s your call as the PM. Let' s examine some of the options mentioned in the...

Finalizing Project Plan Components

The project plan isn't just about the work breakdown structure. The plan consists of many separate components that, when bundled together, say, Here's what we're going to do in order to bring in the stipulated set of deliverables. The following is the list of components of the typical project plan. Note that these items aren't necessarily in a fixed order that's recognized throughout all of PM-dom. In smaller project, you might opt to not include some of the more esoteric items, but in most...

Practice Exam Questions

Select the statement that most closely defines a project. A. A project is any service that represents an ongoing effort. B. A project is any short-term endeavor that provides multiple products or services. C. A project is any short-term endeavor that provides a single product or service. There is a definite start and end date to a project. D. A project is any endeavor that provides a single product or service. The start and end dates are not necessary. In your requirements documentation...

Analyzing Variances

The idea behind variance analysis is a good one and something that you can easily calculate with today ' s project management software. As you go through your time- and cost-estimating efforts, you key in the costs associated with a given task. Then, when you actually incur the costs, you either key in the time spent or the cost of the procured item, and the variance is calculated for you. If you ' re creating a cheap project plan using ordinary spreadsheet software, it may require a little...