Working with Process Groups

Project management is more than just getting the project work done. It's the management, leadership, and execution of the project team. (And by execution, I mean the project team executing the project plan, not you executing the team—although that can be tempting at times.) As you agree to manage a project, you'll move through some logical activities to get your project moving along. These are the process groups that are universal to project management. Let's take a more detailed look at these process groups and the type of work that will be happening in each:

• Initiating Management and/or your customer is authorizing the project or a project's phase to begin.

• Planning You and the key stakeholders are defining and refining the project's goals and objectives. Once the project's objectives have been defined, you and the key stakeholders will plan on how to reach those objectives.

Figure 3-3 Process groups happen in the same order on every project; processes don't always.

• Executing Now that you have a project plan, it's time to put the plan into action. You've heard the saying, "Plan your work and now work your plan?" This is the "working of the plan" part.

• Monitoring and controlling Your project team is doing the work, but it's up to you to measure and monitor things to ensure that the project team is doing the work as it was planned. The results of your measurements—primarily in cost, time, scope, and quality—will show discrepancies between what was planned and what was experienced. These discrepancies are your project variances.

• Closing Boy, howdy! There's nothing more fun, usually, than closing a project. This process group focuses on formal acceptance of the project's deliverable. The closing process group also focuses on bringing the project or project phase to a tidy ending.

Now that you've got the big picture on these process groups, let's take that in-depth look at each group and all the business that happens within each one. Hold your excitement!

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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