Referencing the Project Management Plan

The project management plan has many things to consider when it comes to staffing the project. Let's take a quick peek at each subsidiary plan, elements within the project management plan, and how they may affect what resources the project manager will require on the project team. Here are the elements of the project management plan:

• Project scope management plan Defines how the project scope will be planned, managed, and controlled. This plan is considered, because the project team will be doing the work to create the things the scope promises.

• Schedule management plan Defines how the project schedule will be created and managed. The availability of and the demand for the project team are influenced by the schedule management plan.

Cost management plan This plan details how the project costs will be planned for, estimated, budgeted, and then monitored and controlled. In most projects, the project manager will need to account for the cost of the project team and their contributions to the project work. In some instances, the cost is more related to the time the team member is utilized, rather than the actual salary of the project team member.

• Quality management plan Quality is expected on every project. This plan defines what quality means for the project, how the project will achieve quality, and how the project will map to organizational procedures pertaining to quality. The project team members will need to adhere to quality expectations, which may include training, team development, peer reviews, and inspections.

• Process improvement plan Who wants an extra helping of waste in their project? This plan aims to eliminate non-value-added activities; eliminate waste; and determine how the project work, execution, and management can be better executed and managed. The project manager wants the project team to get rid of non-value-added activities.

• Staffing management plan This plan defines how project team members will be brought on to and released from the project team. It also defines team training, safety issues, and how the project's reward and recognition system will operate. This plan is a work in process when planning begins, but updates to the plan may occur as the project management team revisits planning throughout the project.

• Communications management plan This plan defines who will get what information, how they will receive it, and in what modality the communication will take place. The project team will need to communicate with the project manager, the sponsor, stakeholders, vendors, and each other.

• Risk management plan Risk is an uncertain event or condition that may affect the project's outcome. Project team members will need to know what risks are within the project, which risk owners will be identified, and how risk responses will be planned and communicated.

• Procurement management plan The project may need to procure goods and services. The project team may need to interact with vendors, consultants, and even internal stakeholders, such as a procurement office or purchasing department. This plan may also address how procured consultants will serve as project team members.

• Milestone list This list details the project's milestones and their attributes. The milestone list is used for several areas of project planning, but also helps determine how quickly the project may be achieving its objectives.

• Resource calendar Resources are people and things like equipment, rooms, and other facilities. This calendar defines when resources are available to contribute to the project.

• Schedule baseline This is the planned start and finish of the project. The comparison of what was planned and what was experienced is the schedule variance.

• Cost baseline This is the aggregated costs of all of the work packages within the WBS.

• Quality baseline This documents the quality objectives for the project, including the metrics for stakeholder acceptance of the project deliverable.

• Risk register The risk register is a centralized database consisting of the outcome of all the other risk management processes. Consider the outcome of risk identification, qualitative analysis, and quantitative analysis.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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