Examining the Tools for Performance Reporting

You want, need, and are required to report performance on your project's status, time, cost variables, and more. You'll need some tools to get this job done quickly and correctly. You already know that the work performance information is one of the primary inputs to this process, but you'll need five tools that'll make this task even easier (and better). Here are the five reporting tools you need to know for the PMI exam:

• Information presentation tools You need some way to present your fantastic and not-so-fantastic news to management and other stakeholders. This tool is just any old software package that can incorporate some spreadsheet, presentation, and graphics abilities to present your overall project performance. (The exam will stay vendor-neutral, but for ease here, I'm going to say it: think Microsoft PowerPoint.)

• Performance information gathering and compilation You need a methodology to capture the project's health and status at any time. This system can be manual, which doesn't sound like much, nor is it very likely in today's push-button world. More likely, you'll pull this information from your project management information system. The specific information you're after is status, forecasting, performance, and project progress.

• Status review meetings You'll learn about the status of your project through many avenues, but the most common is through the project's status meetings. These regularly scheduled meetings measure what's been done, what's left to do, and the overall health of the project.

• Time reporting systems Remember Chapter 6 on time management? Good. The time reporting system is the collection of actual time spent completing project management and project tasks to complete the project scope statement.

• Cost reporting systems I know you remember Chapter 7. This system, like its time-based counterpart, is the system to record actual monies spent on the project. The difference, of course, between the actual and the estimate is a cost variance.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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