Controlling Project Changes

Throughout the project, the public had many requests for changes to the project scope. The project scope was quite large, and the project budget had limited room for additional changes without requesting additional funds.

When changes were proposed, such as the addition of tennis courts to the common areas, they were considered for validity, cost, risk, and the impact on the project scope. A Change Control Board, which Stanford initiated, considered the proposed changes and then approved or declined the changes based on predetermined metrics, such as time, cost, and overall change on the original project scope.

When the project was initiated, a public meeting was held to gather input from the community on the deliverables they would most like to see in the park. At this point of the project, the stakeholders—the community at large—had a great opportunity to voice their opinions on what the park should and should not include. Once a consensus was created for the park deliverables and a scope was created, it became challenging for anyone to add to it.

Some changes, however, proved valuable and were added to project deliverables. For example, the commercial fishing and boating dock within the park was a viable opportunity for a local businessman to provide a service for boaters and the community at no cost to the project. Koening and Johnson worked with the business to ensure that it met the city codes, safety regulations, and fit within the scheme and overall effect of the project.

Other changes, such as the tennis courts, were declined. While there very well may be many tennis players in the community, this request was denied for several reasons:

• The city already supports many tennis courts in the community.

• A private tennis club is in the vicinity of the park, and they protested the addition of the tennis courts, as this would have an economical blow to their business.

• No tennis players requested the courts at any of the public meetings discussing the creation of the park.

Changes, especially in a project of this size, had to be tracked and documented. Any changes that were approved or declined were cataloged for reference against future change requests that may have entered the project.

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Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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