Completing Administrative Closure

This is the guts of the closing process group. First, administrative closure documents everyone who is involved in the project closure: team members, vendors, management, the sponsor, and often the project customer. Part of this documentation defines each person's role and related responsibility to close out the project. Consider a large construction project. There are lots of people involved in the formal closing proceedings, so documentation explaining who'll be needed, what they'll be doing, and when they'll be doing it makes great sense for the project manager.

The second part of administrative closure collects all of the project records, the lessons learned, and communications for the project archives. Yes, archives; all project information should be archived—this becomes part of the organizational process assets. Administrative closure includes the examination and analysis of the project records and determines the success or failure of the project, as well as why the project succeeded or failed. This information helps future project managers.

The goal of project closure is to get formal acceptance of the project deliverables. Formal acceptance means that the project customer or sponsor agrees that the deliverable provided is in alignment with the project scope and that it is acceptable. A formal documentation of project acceptance is needed to confirm that the project deliverable has been transferred from the project manager to the recipient of the project.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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