Requesting Seller Responses Pmbok Section

Once the plan-contracting process has been completed, the actual process of asking the sellers to participate can begin. Fortunately, the sellers, not the buyers, perform most of the activity in this process usually at no additional cost to the project. The sellers are busy trying to win the business. There are three inputs to the request seller responses process Organizational process assets Yes, you've seen organizational process assets throughout the project, but the specific asset you're...

Using Good Old Project Management Software

Who's creating estimates with their abacus Most organizations rely on software to help the project management team create an accurate cost estimate. While the CAPM and PMP examinations are vendor-neutral, a general knowledge of how computer software can assist the project manager is needed. Several different computer programs are available that can streamline project work estimates and increase their accuracy. These tools can include project management software, spreadsheet programs, and...

Planning for Contracting Pmbok Section

Now that the project manager has made a decision on what needs to be procured, it's time to plan for the actual contracting. Plan contracting, as the PMBOK puts it, is the process of soliciting the vendors to respond to the requests to purchase goods or services. Yes, I said, solicit. Gasp You won't find the word solicit in the third edition of the PMBOK because that word could have a naughty meaning. Come on, we're all adults. We're just talking about buying goods and services just not that...

Completing a Decision Tree

As the project manager of the new GFB Project, you have to decide whether to create a new Web application in-house or send the project out to a developer. The developer you would use (if you were to outsource the work) quotes the project cost at 175,000. Based on previous work with this company, you are 85 percent certain they will finish the work on time. Your in-house development team quotes the cost of the work as 165,000. Again, based on previous experience with your in-house developers,...

Info

Of the following, which is the logical order of the project management processes A. Initiating, planning, monitoring and controlling, executing, closing B. Initiating, planning, executing, monitoring and controlling, closing C. Planning, initiating, monitoring and controlling, executing, closing D. Planning, initiating, executing, closing, monitoring and closing 4. The ongoing process of project planning is also known as_. A. Constant integration planning 5. You are the project manager for the...

Questions

You are the project manager for the BBB Project. Stacy, a project team member, is confused about what QA is. Which of the following best describes QA A. QA is quality assurance for the overall project performance. B. QA is quality acceptance according to scope verification. C. QA is quality assurance for the project deliverable. D. QA is quality assurance for the project stakeholders. 2. You are the project manager for the Photo Scanning Project. This project is similar to another project you...

Dealing with Team Disagreements

In most projects, there will be instances when the project team, management, and other stakeholders disagree on the progress, decisions, and proposed solutions within the project. It's essential for the project manager to keep calm, lead, and direct the parties to a sensible solution that's best for the project. Here are seven reasons for conflict, in order of most common to least common Administrative policies and procedures Chapter 9 Managing Project Human Resources

Chapter Summary

Congrats In this chapter, we talked about the requirements of what it takes to be a project management professional and what it takes to be a certified associate in project management. Which one are you geared for Depending on which certification you're going to achieve, you'll create a strategy on how you'll use this book, your time, and the PM-BOK to pass the examination. The PMBOK describes the 44 management processes and how these processes map to the nine...

Relying on Data Precision

Here's the truth about qualitative risk analysis It's easy, fast, cheap, and not very reliable. One of the toughest parts of qualitative risk analysis is the biased, subjective nature of the process. A project manager and the project team must question the reliability and reality of the data that leads to the ranking of the risks. For example, Susan may have great confidence in herself when it comes to working with new, unproven technologies. Based on this opinion, she petitions the probability...

Key Terms

Balanced matrix structure An organization where organizational resources are pooled into one project team, but the functional managers and the project managers share the project power. Composite structure An organization that creates a blend of the functional, matrix, and projectized structures. Customer user The person(s) who will use the project's deliverables. Deliverable A verifiable, measurable product or service created by a phase and or a project. Functional structure An organization is...

Using Rolling Wave Planning

Have you ever done the wave at a football game You can see the wave moving towards you from across the stadium, and then you're in it, and then it surges past. Rolling wave in project management planning is iterations of planning the work and then doing the project work. Progressive elaboration, which you use to create the WBS and the WBS dictionary, is an example of rolling wave planning. Rolling wave planning considers the big picture of what the project scope will create, but focuses on the...

Choosing the Seller

For the performing organization to finalize the process of selecting a vendor, there must first be eligible sellers. Assuming there is more than one seller that can satisfy the demands of the project, there are seven tools and techniques the project manager can rely on Weighting system A weighting system takes out the personal preferences of the decision-maker in the organization to ensure that the best seller is awarded the contract. A weighting system creates a matrix, as seen in Figure 12-4....

Completing Administrative Closure

This is the guts of the closing process group. First, administrative closure documents everyone who is involved in the project closure team members, vendors, management, the sponsor, and often the project customer. Part of this documentation defines each person's role and related responsibility to close out the project. Consider a large construction project. There are lots of people involved in the formal closing proceedings, so documentation explaining who'll be needed, what they'll be doing,...

C

Calendar updates (resource calendar), 173 Calendars, two types of, 172 Cancellation, completeness of the work before, 148 CAPM (Certified Associate in Project Management), 3 code of ethics, 419 moving on to PMP, 8 CAPM exam, 7-9 preparing for, 405 qualifying for, 7 testing tips, 406-407 tips for passing, 405-407 what you must know, 407-415 CAPM exam application, 7-8 CAPM exam objectives, 9 Case study (Litke Greenhouse and Nursery), 369-372 architectural design procurement, 370 bidder conference...

Answers

The project scope management plan defines the creation of the detailed project scope statement. A, the charter, does include the preliminary project scope statement, but not the detailed one the project scope management plan defines. B, the project management plan, is a parent of the project scope management plan. C is not a valid plan, so this answer is incorrect. For more information, see the PMBOK, Section 5.1.3.1. 2. C. You won't need, or likely have at this point, the risk management...

Examining How the Processes Interact Pmbok Section

The five project management process groups are not unlike the Rubik's Cube toy what you do in one area affects all the other areas. In project management, the interactions between the processes are somewhat chronological but often, the processes are iterative, transient, and allow the project management team to shift from process group to process group. The process groups allow for plenty of overlap throughout the whole project. For example, the extent of the monitoring and controlling...

Planning for Project Scope Changes

When a change is presented, part of considering the change involves additional planning. The project manager and the project team must reconvene to examine the change and how it may affect the project work and the knowledge areas discussed earlier. Changes are sometimes unapproved, such as when a project team member takes the initiative for a change and does not follow the change control procedures. In these instances, the project management team must consider the change and examine the...

Relying on Risk Identification Methods

There are five methods the Project Management Body of Knowledge (PMBOK) dives into when it comes gathering project information regarding risks. You'll likely see these on your exam Brainstorming Good old-fashioned brainstorming is the most common approach to risk identification. It's usually completed as a project team with subject matter experts to identify the risks within the project. The risks are identified in broad terms and posted, and then the risks' characteristics are detailed. Your...

Referencing the Project Management Plan

The project management plan has many things to consider when it comes to staffing the project. Let's take a quick peek at each subsidiary plan, elements within the project management plan, and how they may affect what resources the project manager will require on the project team. Here are the elements of the project management plan Project scope management plan Defines how the project scope will be planned, managed, and controlled. This plan is considered, because the project team will be...

Defining a Project Management System

A project management system is a collection of tools, resources, a project management methodology, and defined procedures a project manager uses to complete a project. Project management is typically defined for the organization, and the collection of tools and resources is considered the project management system it's the approach to managing projects within an organization. Your project management plan defines how your project will work with and utilize the project management system on which...

PMP Exam Readiness Checklist

Conduct Project Selection Methods Define Scope Document Project Risks, Assumptions, and Constraints Identify and Perform Stakeholder Analysis Define and Record Requirements, Constraints, and Assumptions Identify the Project Team and Define Roles and Responsibilities Exam Domain and Exam Percentage Chapter Planning the Project 23 (continued) Exam Domain and Exam Percentage Chapter Planning the Project 23 (continued) Identify Risks and Define Risk Strategies Execute Tasks Defined in the Project...

Developing the Project Management Plan Pmbok Section

You wouldn't go about building a house, creating a new piece of software, or launching any project without a project plan, right The project management plan, however, is more than how the work will be done it's how the project will be done. That's right, the project management plan defines how the project is executed, monitored and controlled, and then closed. It's a plan on how to manage, coordinate, and integrate all the different knowledge areas and processes within a project. It's...

Loving the Project Management Processes Pmbok Section

Before we get too deep into this chapter, learn this You do not have to do every single project management process on every single project. The project manager and the project team must determine which project management processes are most appropriate for each project. Once the needed processes have been identified, the project manager and project team must also determine to what extent the processes are needed. The processes are tailored to their project. As a heuristic, larger projects...

Being a Project Expert Pmbok Section

You can take a project management class and not be an expert in project management. You can even be a PMP or a CAPM and not be a good project manager. Sorry, but it's true. To be an expert in project management, you need to rely on more than just the tools and techniques and other mechanics of project management. You'll need five things The Project Management Body of Knowledge Expertise in your application area and an understanding of the relevant standards and regulations An understanding of...

CAPM Exam Readiness Checklist

The Project Management Framework 4 I The Project Life Cycle and Organization 4 The Project Management Processes for a Project Project Integration Management II Project Human Resources Management 7 Project Communications Management 7 Project Procurement Management 7 B, 7, II, I2 Project Procurement Management 7 B, 7, II, I2

What Is Project Management Pmbok Section

You know what projects are, so what's project management I can hear you sighing and saying, It's just the management of a project. And I'd concur, but your exam will likely need a bit more information than that. The PMBOK defines project management as the application of knowledge, skills, tools, and techniques to meet project requirements. Managing a project centers on four things Identifying your project's requirements Establishing clearly defined project objectives Managing project...

What Is a Project Pmbok Section

You're a project manager, so you've probably got a good idea of what a project is already. I'm hoping. The PMBOK defines a project as a temporary endeavor to create a unique product, service, or result. Projects, like good stories, have a definite beginning and a definite end. A project is over when the product, service, or result is created. Or, in not so pleasant times, when it becomes evident that the project won't be able to create the product, service, or result for whatever reason skills,...