Record The Work Being Done

On most projects, team members perform considerable work in management and development. Unfortunately, the work often goes unrecorded, and the knowledge and expertise is lost due to turnover and time constraints. This is a tremendous loss to companies that could have saved this knowledge and expertise, applying it on future, similar projects.

If companies made an effort to record the knowledge and expertise of what went well on a project, they would gain several benefits for future projects. Such a history improves performance among team members, because people can focus on issues not dealt with previously, which may not be "showstoppers." It also forces people to think about their actions, and determine where and when to spend their effort and time. In addition, a recorded history tells people what has worked in the past, enabling them to predict with reasonable accuracy the impact of their actions on the current project.

On an existing project, team members see the value in creating a trail of activity and auditing previous performance; they thereby gain an understanding of what was done and how, and why things were done a certain way. Finally, sharing the recorded information with everyone fosters good communications among team members.

If recording offers many benefits, why is it not done more thoroughly and more often? For one, it easier to react and see some tangible, immediate results than to take a proactive approach, which produces long-term rather than immediate results. In addition, such a process requires administrative overhead. Finally, even if it is done, it often gets buried, so it is overlooked and eventually lost.

Obviously, these are monumental challenges. However, organizations can take steps to ease the burden. First, they can see the time and effort to record activities as a necessary activity, establishing it as a requirement rather than an option. Second, they can establish an agreed-upon format and approach before the project begins. Waiting until after the project starts only slows momentum, frustrates people, and often becomes a futile attempt at reconstruction.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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